Job Description
The Jacobs & Cushman San Diego Food Bank is currently hiring for a full-time, hourly, non-exempt and benefited, Institutional Giving Associate at our Miramar location. About the San Diego Food Bank Established in 1977, the Jacobs & Cushman San Diego Food Bank is a critical component to the welfare of San Diego County, providing nutritious food to people in need, advocating for the hungry and educating the public about hunger-related issues. For more information about the organization, please visit www.sandiegofoodbank.org . Our Mission: The Jacobs & Cushman San Diego Food Bank and our North County Food Bank Chapter provide nutritious food to people in need, advocate for the hungry, and educate the public about hunger-related issues. Did you know? The San Diego Food Bank feeds approximately 400,000 people every month in partnership with 450 nonprofit community partners. We are the fourth largest independent food bank in the country. We distributed 52 million pounds of food in fiscal year 2024-2025; almost 45% of that food being fresh produce. We have a 99% rating on Charity Navigator. We are committed to innovation and sustainability to reduce our impact on the environment. We have 1,400 solar panels, we are LEED v4 Gold Certified, we have a 3,600 sq. ft composting and recycling center that houses our recycling and composting machine and received the 2020 Business Waste Reduction & Recycling award. Position Purpose The Institutional Giving Associate supports the Director of Grants Management in securing and stewarding foundation and institutional funding. This role is responsible for tracking grant proposals, awards, and reporting deadlines; coordinating the preparation of accurate and compelling funder reports; researching new grant opportunities; and assisting with proposal development. Working closely with program and finance teams, the Institutional Giving Associate helps ensure strong internal collaboration, timely submissions, thorough data collection, and thoughtful stewardship of foundation relationships to advance the organization’s mission, programmatic impact and fundraising goals. Primary Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position. All duties are expected to be performed in accordance with existing company policy and procedure. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintain and update the grants calendar and tracking systems to monitor proposal deadlines, awards and award requirements, reporting schedules, and stewardship activities. Coordinate the preparation and submission of grant proposals, supporting narrative development, document assembly, and internal review processes. Collaborate with program and finance staff to gather data, outcomes, stories, and financial information needed for funder reports and proposals. Draft and edit grant reports, letters of inquiry, and selected proposal components for review by the Director of Grants Management. Conduct prospect research to identify new foundation and institutional funding opportunities aligned with organizational priorities. Support the Director in managing foundation relationships by preparing briefing materials, drafting stewardship communications, and tracking funder interactions. Ensure accurate recordkeeping of grant activity, award documentation, reporting requirements, and correspondence within Raisers Edge and shared files. Assist in developing templates, standard language, and internal processes to improve grants workflow efficiency and quality. Provide general administrative and project support to the grants function, including scheduling meetings, preparing materials, and supporting special initiatives as assigned. Participate in weekly grant team meetings and department meetings as required. Other duties as assigned. Ideal Candidate The ideal candidate is a detail-oriented and highly organized professional with a strong interest in nonprofit fundraising and institutional giving. They are an effective and active communicator who can translate program outcomes into clear written content and build collaborative relationships across departments. This individual demonstrates curiosity and initiative in researching funding opportunities, manages multiple deadlines with accura