Job Description
Job Summary Chamberlain Hrdlicka is seeking an experienced Legal Administrative Assistant (LAA) to join its General Litigation practice group in the Houston office. This is a high-volume position that demands exceptional organizational skills, precise attention to detail, and deep familiarity with civil litigation practice. The ideal candidate is a seasoned legal professional who takes ownership of complex caseloads, anticipates attorney needs, and thrives in a fast-paced, deadline-driven environment. We offer a competitive compensation and benefits package, a collaborative culture, and genuine opportunities for professional growth. Duties and Responsibilities Provide comprehensive secretarial and administrative support to a team of 4–5 attorneys across general civil and commercial litigation matters. Manage case deadlines, court filings, and docket entries with precision; maintain the court docket including all calendaring and docket control orders. Prepare, draft, proofread, and finalize legal documents, including motions, petitions, pleadings, discovery requests and responses, and correspondence. File and serve documents in Texas state and federal courts, including electronic filing (e-filing) through applicable court systems. Schedule and coordinate court hearings, depositions, mediations, arbitrations, and other proceedings; arrange attorney travel as needed. Assist attorneys with trial preparation, including organizing exhibits, preparing witness lists, assembling trial binders, and tracking trial logistics. Accurately enter and maintain billable time records and assist with billing-related administrative tasks for attorney review. Open new client matters and maintain organized, up-to-date case files within the firm’s document management system. Maintain attorney calendars, coordinate scheduling conflicts, and send timely reminders for critical deadlines. Communicate professionally with clients, opposing counsel, court personnel, and internal colleagues, answer and direct telephone calls and emails promptly. Source and verify case intelligence, including court rules, local procedures, and opposing party information. Process various administrative and financial tasks including expense reimbursements and matter-related procurement. Knowledge/Skills/Abilities Minimum 7 years of legal secretary experience, with substantial exposure to litigation in a law firm setting. Demonstrated experience in general civil litigation and commercial litigation required. Proven ability to manage a high-volume workload supporting 4 or more attorneys simultaneously. Advanced proficiency in Microsoft Office Suite (Word, Outlook, Teams, Excel); strong command of legal document formatting in Word required. Familiarity with e-filing procedures in Texas state courts and federal district courts. Knowledge of local and Federal electronic filing and document retention i.e. E-file Texas and Pacer Experience with document management software (e.g., iManage, NetDocuments, or similar) is a plus. Knowledge of Texas Rules of Civil Procedure, Federal Rules of Civil Procedure, and applicable local rules. Notary Public commission desired but not required. High school diploma required; Associate degree or equivalent legal education preferred. Exceptional written and verbal communication skills. Strong organizational and time-management skills with the ability to prioritize competing deadlines. High degree of accuracy and attention to detail in all work product. Unwavering commitment to confidentiality and professional discretion. Ability to work independently on routine tasks and collaboratively as a key team member. Client-service orientation with a professional, responsive demeanor. Basic proficiency with office equipment (printers, scanners, copiers, fax machines). Benefits and Perks Competitive benefits package that includes medical, dental, vision, life insurance, short & long term disability and other ancillary benefits Generous Firm contribution to employee HSA Accounts each year, as well as, matching and profit sharing in our Firm’s 401(k)profit sharing program Central downtown location and choice of firm-paid garage parking or firm-paid monthly transportation allowance Digital family planning platform providing support through various life journeys and Backup Care Benefit Generous paid time off and 11 paid holidays Wellness Program that includes reimbursement for qualifying fitness and wellness expenses, GoPivot wellness platform, TelaDoc resources for physical and mental health appointment, and Employee As