Job Description
About the Role A well-established law firm is seeking a Legal Administrative Assistant to support attorneys and internal teams within a fast-paced practice group. This role is highly visible and plays a critical part in ensuring daily operations run efficiently, while also providing direct support to professionals across the organization. This is a strong opportunity for someone looking to build a long-term career in legal or professional services and gain hands-on experience supporting high-performing teams. Key Responsibilities Distribute incoming mail and ensure materials reach the appropriate team members Provide phone coverage and route calls for attorneys and support staff as needed Coordinate calendars, meetings, conference rooms, and virtual calls Welcome clients and visitors, ensuring a professional and organized office experience Assist with administrative tasks including research, reporting, and internal coordination Review and proof documents for accuracy, formatting, and overall quality Maintain and organize both digital and physical filing systems Support travel planning, expense reporting, and reimbursement tracking Prepare, edit, and finalize documents including correspondence and internal materials Handle scanning, printing, and distribution of documents, including large files Update and maintain contact records within internal systems Assist with time entry and administrative tracking for team members Coordinate external services such as courier requests and document processing Provide general administrative support and assist with special projects as needed Qualifications Bachelor’s degree preferred 1–2+ years of administrative, office, or customer-facing experience Prior experience in a law firm or professional services environment is a plus Strong proficiency in Microsoft Office (Word, Excel, Outlook) Highly organized with strong attention to detail Ability to multitask and prioritize in a fast-paced environment Strong written and verbal communication skills Comfortable handling confidential and sensitive information