Job Description
Description We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, handle office correspondence like answering emails and phone calls, and remind the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Responsibilities This role is all about implementation and follow-through Assist with funding Trust documents (tracking assets, coordinating transfers, and follow-up correspondence) Coordinate deed preparation and recordation Communicate with financial advisors, accountants, bankers, and title companies Track and manage assets across estate planning, real estate, business, and estate administration files Maintain organized and accurate client records Follow up on outstanding items to ensure tasks are completed correctly and on time Support attorneys with asset-related administrative and coordination tasks Conduct legal research, when necessary, with guidance from attorneys and paralegals Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested Be willing to take on any other necessary administrative tasks to help the firm run smoothly Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines Qualifications At least 3 years of experience in one