Job Description
Civil Clothing Inc. is seeking a highly organized and detail-driven Logistics Coordinator to support the flow of inventory across our Civil operations in Torrance, CA. In this role, you will help ensure product is received, tracked, and moved accurately and efficiently, enabling our Customer Service, Sales, and Operations teams to deliver a seamless experience. You will be responsible for day-to-day coordination across receiving, inventory control, and 3PL partners, maintaining accurate data, monitoring inventory activity, and ensuring product is where it needs to be, when it needs to be there. This role plays a critical part in keeping our distribution and fulfillment processes running smoothly, especially in a fast-paced, drop-driven environment. At Civil, we value accountability, precision, and a strong sense of urgency. We trust our team to take ownership, communicate proactively, and follow through. In this role, your work will directly impact inventory accuracy, fulfillment efficiency, and the ability for cross-functional teams to execute without disruption What You’ll Do Inventory & Receiving Coordination Oversee day-to-day receiving and inventory activities, ensuring product is accurately received, logged, and available for fulfillment. Reconcile inbound shipments against purchase orders and 3PL records, identifying and resolving discrepancies quickly. Maintain accurate inventory data across systems to support Sales, Customer Service, and Operations. URO Management & Issue Resolution Own the identification, tracking, and resolution of UROs (Unidentified Receiving Orders), including barcode issues, on hold receiving orders, awaiting arrivals, missing labels, incorrect SKUs, and partial shipments. Investigate discrepancies, partner with vendors and internal teams, and drive timely resolution before product launches. Coordinate in-house rework or re-kitting needs, ensuring product is corrected, organized, and ready for distribution. Logistics & Shipment Oversight Coordinate inbound and outbound shipments, working closely with freight partners and 3PL providers to ensure timely delivery. Monitor shipment status, proactively addressing delays or issues that could impact inventory availability or launches. Stay informed on freight routes, carriers, and cost efficiencies to support smooth logistics operations. Coordinating and tracking event merchandise inventory and prop shipments to and from the event Warehouse & 3PL Coordination Partner with warehouse teams and 3PL providers to prioritize workloads across receiving, order processing, quality control, and returns. Ensure clear communication and alignment on inventory handling, shipping timelines, and operational priorities. Support resolution of returns, damages, or fulfillment issues to maintain inventory accuracy and customer satisfaction. Workflow & Process Execution Create and track WROs (Work Receiving Orders), ensuring all production is accounted for and aligned with delivery timelines. Monitor progress against deadlines, escalating risks or delays that may impact launches. Maintain organized records, reports, and tracking tools to support visibility and decision-making. Cross-Functional Support & Execution Act as a key partner to Sales, Customer Service, and Operations, ensuring inventory is available and issues are resolved quickly. Communicate updates clearly across teams, helping remove blockers and keep workflows moving. Identify opportunities to improve logistics processes, inventory accuracy, and overall operational efficiency. Cross-Functional Coordination Partner with Design, Product Development, and Merchandising teams to support smooth seasonal development. Track product development progress and help ensure information is organized and ready for cross-functional handoffs. What You Bring Knowledge, Skills & Abilities Working knowledge of warehouse operations, inventory control, and logistics coordination, including experience with 3PL partners and freight (domestic and international). Experience working in systems such as NetSuite and/or Shopify to manage inventory, orders, and product data. Proficiency in Microsoft Office, particularly Excel, for tracking, reporting, and data accuracy. Strong organizational skills with meticulous attention to detail across inventory, shipments, and documentation. A high sense of urgency and ownership, with the ability to prioritize effectively and follow through on tasks to completion. <