Job Description
Logistics & Inventory Administrator Job Description Business Overview Neusoft Medical Systems USA, Inc. ("NMS USA") is a CT system distribution company located in NW Houston, Texas with its headquarters located in Shenyang, China. We provide affordable CT systems to customers in the USA, Mexico, and small islands. We are a small business that is looking at the potential for many changes in the coming months and years. Our goal is to find someone that fits in with our team, and is able to learn our established processes. The candidate selected for this position will begin training with our current Logistics Manager before her retirement in a few months. We would like to bring on a moderately tech-savvy and detail-oriented Logistics & Inventory Administrator that will work part-time in the office. Due to the regular handling and urgent shipping requirements of our spare parts, this position does not have the option to work remotely. This is a part-time Monday through Friday position (typically 22-35 hours per week), with extended hours as needed. NMS USA is not able to provide benefits or visa sponsorship in this role. This position will report to the Houston Office Manager. Responsibilities The following list does not serve as a complete description of the duties for the selected candidate as other tasks may be assigned or changed as needed by the Office Manager, VP, and Service Engineers. Logistics · Oversee and process all inbound and outbound spare part orders (domestic and international) · Create and complete shipping documents such as commercial invoices, packing lists, SLI, and AWB/WB · Accurate data entry and record keeping for all spare part movements between NMS USA, HQ, vendors, and customers · Maintain contact with HQ for new and defective spare part shipments · Provide tracking and return form information to customers · Assist with CT system installation management as needed · Monitor CT system shipments from HQ to Houston · X-ray badge distribution to service team · Order shipping supplies as needed Inventory · Accurate data entry and record keeping for all spare parts in Houston office and offsite warehouse, Mexico, and Puerto Rico · Quarterly inventory count of spare parts in office warehouse and offsite warehouse (Less than 5 miles from office) · Maintain contact with Service Engineers to ensure inventory is kept at or above minimum levels at all times · Assists Service Engineers with part identification and photographs as needed · Coordinates defective part destruction with HQ and "scrapping" vendor · Ensures office warehouse is organized at all times · Installs ID labels onto new X-Ray tubes · Regularly orders spare parts Requirements (in no particular order) · Ability to regularly lift/move crates and equipment weighing up to 75lbs with assistance · Be moderately tech-savvy (no pivot tables, but also doesn't get lost in their own inbox) · Willingness to wear a couple of different "hats" to help the team as needed · Basic knowledge of lower-level logistics and inventory management · Proficient with MS Office (Onedrive, Word, Excel), Adobe, Kintone · Excellent written and verbal communication skills · Comfortable answering office phone · Consistency when completing tasks · Critical thinking skills · Ability to multi-task · Detail oriented · Organized · Reliable NMS USA values diversity and does not discriminate on the basis of race or ethnicity, color, gender, gender identity, sex, religion, nationality, sexual orientation, age, marital status, veteran status, disability status, or any protected class. NMS USA will not tolerate a lack of kindness, a lack of respect, or discrimination towards new candidates or between current employees. Pay: $26.00 per hour Benefits Flexible schedule Work Location: In person