LTGF Administrative Aide 1G

Nature and Variety of Work Come join our team! Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services.Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.The Prince George's County Government Department of Corrections is currently seeking highly qualified candidates to fill an LTGF Administrative Aide 1G position, grade G13 in the Director's Office/ Employee Support Division.This is a part-time temporary Limited Term Grant Funded (LTGF) position without benefits.Applicant Limit Notice:Please be advised that applications for this position will be capped at a maximum of 50 submissions.Once this threshold has been reached, the posting will close, and no further applications will be accepted.We encourage interested candidates to apply promptly to ensure consideration.About the Position This is a part-time limited-term grant-funded position that provides essential administrative support in implementing the BJA CRIT grant by assisting with administrative tasks, managing schedules, organizing training materials, maintaining the e-learning platform, and coordinating training sessions.The incumbent in this position will be responsible for coordinating and managing office activities while handling highly sensitive, confidential, and clerical materials.The incumbent will provide administrative support to the Grant Project Manager which includes managing correspondence, scheduling meetings, and maintaining files.Additionally, the incumbent will draft letters and memoranda, create forms, and carry out other related duties as needed.Furthermore, the incumbent will manage participants, registrations, track attendance, and handle course evaluations.Lastly, administrative tasks in support of the grant include maintaining accurate paper and electronic copies of training schedules, participant data, and training materials.About the Agency The Prince George's County Department of Corrections provides a safe, secure and humane environment for pre-trial and sentenced offenders.We also provide rehabilitative programs to inmates such as education, juvenile services, religious services, domestic violence, barber styling school, nail technician, women's empowerment, substance abuse drug treatment, and community re-entry.Examples of Work Administrative Support Drafts letters and memoranda, create forms, and other related material utilizing Microsoft Office application (PowerPoint, Excel, Word) and eLearning platform.Provide general administrative support to the Grant Project Manager, including managing correspondence, scheduling meetings, and maintaining files.Prepare and format documents, reports, and presentations related to the grant training program.Training Coordination Assist with the coordination of training sessions.Assist in set-up and preparation for training sessions Manage participation registration, attendance tracking, and feedback.Data Management Maintains training records to include file copies and database.Maintains accurate records of training schedules, participant data, and training materials.Updates and manages databases to track training attendance, certificates, and evaluations Communication Coordinates with trainers, participants, and vendors to ensure the administration of training courses is adequate, efficient, and effective.Manages schedules for training programs and guest lecturers.Materials Preparation Assist in preparing and distributing training materials, handouts, and manuals.Assist in the maintenance of eLearning coursework.Ensures the training room is set up appropriately with required materials and equipment.Other Related Duties Performs other related duties as assigned.Qualifications Minimum Qualifications Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:High school diploma or G.E.D.certificate with coursework in typing, office practices, or other related clerical subjects One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.Possess and maintain a valid driver's license.An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered Preferred Qualifications Public safety work experience Instructor work experience Knowledge and versatile ability to use Microsoft Office applications.Excellent written and oral communication skills.Applicants who meet the minimum qualifications will be invited to participate in an online examination to demonstrate proficiency in administrative duties and computer software programs.Applicants must pass the online proficienc