Job Description
Role Under general supervision, performs a variety of technical and clerical tasks to support the daily operations of the mailroom.Provides assistance and support to county employees, elected officials and county constituents (public).Major Duties, Responsibilities Pick up mail from USPS and various county locations; sort and deliver interoffice and incoming USPS/UPS/Fed Ex mail and packages and safely drive a fully loaded cargo van Operate a postage meter, computer system and all related equipment to process mail/packages for delivery by outside shipping entities.Process mail with accurate department codes; prepare postal forms and reports, and prepare mail for delivery/pick up to USPS, UPS, and/or FedEx Problem solve shipping related questions and concerns.Process daily financial reports, provide data entry and monitor postage funds.Determines the best method of mailing.Operate a folding/inserter and an industrial paper shredder as needed.Performs other job-related duties as assigned.Minimum Qualifications Education:High school diploma or equivalent.Experience:A minimum of six (6) months of progressively responsible general office experience, to include mail route or sorting experience.Additional Requirements:Must possess a valid Arizona driver's license.Other Skills Required Knowledge, Skills, and Abilities:Knowledge of:Data entry and filing procedures.Basic bookkeeping principles, practices, and procedures.Business English, spelling, grammar, punctuation, and composition.Clerical office practices and procedures.Current Microsoft Office software.Skill in:Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.Establishing and maintaining effective working relationships with employees, other agencies, and the public.Organization and adherence to detail.Ability to:Develop and maintain knowledge of postal and shipping policies, practices and procedures.Perform mail services technician duties of moderate complexity in accordance with standard procedures.Carry out assigned responsibilities with 98% accuracy, and within the prescribed time frame.Assist others within the mailroom as needed.Provide helpful and accurate assistance to other departments.Keep supervisor informed of key operating issues affecting the mailroom.Pass fingerprint and background checks and sign a confidentiality agreement.Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.Remain current in knowledge required to perform assigned duties.Handle confidential matters and maintain discretion always.Work professionally and effectively with co-workers, clients, and the general public.Act with courtesy, tact, and diplomacy.Work Environment:The work environment is associated with a warehouse, mailroom, various office settings, outdoor elements and delivery vans.Physical Requirements:Ability to sit, stand, and walk for extended periods of time.Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effectively in-person and telephonically.Capable of frequent repetitive movement of arms, fingers, and wrists.Ability to lift up to 50 pounds.Additional Job Information:FLSA:Non-Exempt Grade:1 Classification:Classified Safety Sensitive:No EMPLOYEE BENEFITS Yavapai County Government offers a comprehensive employee benefits package to Full-Time employees working 30 or more hours per week that includes but is not limited to:10 Paid Holidays Per Year Annual Leave Employee Assistance Program (EAP) Health Care Insurance - Medical, Dental, Vision Life Insurance Long-Term & Short-Term Disability Retirement Plans Sick Leave Tuition Reimbursement Program ELECTIVE COVERAGE 457 Deferred Compensation Program Dependent Health Care Insurance - Medical, Dental, Vision Flexible Spending Account (FSA) Health Savings Account (HSA) Short-Term Disability Supplemental Life (for employees & dependents) PLEASE NOTE Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.Part-Time employees have limited benefits available.Temporary and Seasonal employees are not eligible to accrue Annual Leave..