Job Description
Gatehouse Administration Center Summary Performs the full range of technical duties to maintain the creation of position key coding and organizational structure in Human Resources Information Systems; creates queries and produces reporting; audits transactions for accuracy and compliance; collaborates across the Division; provides guidance to school-based administrators and central office staff. Qualifications Required Any combination of education and experience equivalent to an associate degree in business, finance, human resources, or related subject. Two (2) years of experience in HRIS systems, database functionality, employee processing workflows, or related field. Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience. Knowledge of school division policies, procedures, and regulations for assigned office. Knowledge of how HRIS software and organizational structure links to performance evaluation and timekeeping applications. Proficiency in the use of technology, including skill in Excel and Access. Ability to analyze and accurately manipulate large data subsets. Ability to provide subject matter expert guidance and training on issues. Ability to establish and maintain effective working relationships. Ability to communicate clearly and concisely, both orally and in writing. Preferred Experience with Lawson. Major Duties/Essential Functions Provides divisionwide support for all aspects of position management. Utilizes HRIS access to create position keys and modify position keys as they pertain to reclassifications, fully funded and traded changes, work schedule changes, and organizational structure. Creates database queries and ad hoc reports to ensure data accuracy and audit personnel information further. Reviews and analyzes individual employee employment history, personnel detail reports (PDR), web-based organizational chart views, current position keys and obsolete position keys. Conducts data accuracy audits on current and historic position transactions to ensure policy compliance and maintain processing standards. Utilizes Lawson Add-in software programming to export large datasets and update school-based organizational structures. Reviews and analyzes position grades and job specifications to ensure the accuracy of performance evaluation and time attendance authorization workflows. Collaborates across the Division to maintain supervisor structures, which impact MyPDE and MyTime software activity. Safeguards the confidentiality of employee information entrusted to the Office of Employee Services and Operations. Partners with the Offices of Benefits Services, Budget Services, and Talent Acquisition & Management to review and confirm that classification requests, movement of authorized FTEs, and organizational changes are fully documented, authorized, and complete. Provides consultation and guidance to school-based administrators and administrative assistants on processes and procedures related to organizational structure updates. Identifies challenges in initiatives, processes, and policy and recommends potential solutions to the immediate supervisor. Supports IT with HRIS development and upgrade initiatives that relate to transaction processing and recordkeeping. Ensures compliance with recordkeeping procedures by providing oversight on document tracking. Responds to requests for personnel record information in accordance with departmental policy, ensuring that all protocols related to authorization of information release are enforced. Verifies employment information for Virginia Retirement System (VRS). Performs other duties as required or assigned. Work Environment/Physical Requirements This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Salary Grade [Salary Information] Unified Scale-Schedule B/Grade 002-FEU-OP Office Chief HR Office/ Employee Services & Operations Contract Length 260-Day Contract Pay Frequency Monthly Percent Full-Time Full Time Job Type Human Resources Open Until Filled Yes Re-Adv. Position No