Job Description
This position is part time, 24 hrs. per week. Schedule TBD. SUMMARY OF JOB RESPONSIBILITIES: The Medical Secretary is responsible for specific nursing clerical duties, organized into the following three categories: 1) communication; 2) record keeping; and 3) maintenance of environment. QUALIFICATIONS EDUCATION: High school education with clerical preparation courses (typing, computer) EXPERIENCE: Previous secretarial experience required in a healthcare setting. KNOWLEDGE AND SKILLS: Computer skills including Microsoft Word, Excel, AOD, Lotus Notes, medical terminology and medical records knowledge. Good clerical skills, detail oriented, organized, personable, professional attitude and appearance with the ability to maintain confidentiality. PRINCIPAL JOB ACCOUNTABILITIES: Responsible for the communication on nursing unit per the LPN/RN for resident care (schedule appointments as requested) Maintain consistent environment at nursing unit responding to the needs of nursing staff. File lab work, physician orders, x-ray reports, etc. Work in coordination with the Admissions Coordinator to ensure all medical documents are scanned in the EMR for all new admissions. Maintain clerical supplies and forms for nursing units. Responsible for American Health Associates platform (i.e. order lab requests, print lab schedules, check scheduled labs). Maintain current medical record documents and ensure all records are scanned into the EHR in a timely manner. Complete Medical Record Requests as needed. JOB ACCOUNTABILITIES – Other: Performs other related duties as needed. The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description. WORKING CONDITIONS: CONTINUING EDUCATION REQUIREMENTS: PHYSICAL ENVIRONMENT/WORKING CONDITIONS: Clerical/Secretary – Physical Demands Occasional – 1 to 33% of workday Frequent – 34 – 66% of workday Constant – 67 – 100% of workday Not at all – 0% of workday Occasional Walking: 2.3 mph, 0 incline; unilateral vertical reach 36-72”; bilateral carry 30’, 25#; push/pull 100’, 19ft.lbs.; lift 0-25# 6-36” from floor; lift 0-25# 36-48” from floor; lift 0-25# 6-72” from floor, climbing stairs; operating machines: (2 foot/feet). Frequent Standing. Constant Sitting, unilateral horizontal reach 0-18”, bilateral fine motor manipulation functional near, far, color vision aided or unaided; functional hearing aid or unaided; functional verbal communication skills; operating machines: (2 hand(s)). Not at All Hold 200# patient sidelying while doing procedure x 2 min; roll 200# patient away/toward self; transfer 105# person chair-chair 5x/hr. with gait belt; bed-cart transfer with 200# person and assist of one with sheet; more 200# person up in bed with assist of one and sheet; climbing ladders, working from heights, crawling, kneeling, running, operating machines; keyboarding & CRT usage. Category III Job Classification – Laurel Lake employee jobs that include all other employees not covered under Category I & II jobs whose tasks do not involve exposure to blood, body fluids, or tissues or used sharps. Job Hazard Risks Lifting Infectious Disease Exposure Hazard Materials Exposure (Nuclear, Biological, Chemical) Workplace Violence Potential POSITION SPECIFICATIONS This job description identifies the general nature and level of work to be performed. It is not to be considered an exhaustive list of responsibilities, duties or skills required of an incumbent. BENEFITS YOU WILL ENJOY AS A LAUREL LAKE EMPLOYEE: Medical Insurance through Meritain (Co-pay Plan) — for all employees working 30+ hrs. per week FSA (Flex Spending Account) — for all employees working 30+ hrs. per week Dental coverage through Mutual of Omaha — for all employees working 30+ hrs. per week Vision coverage through Mutual of Omaha for all employees working 30+ hrs. per week Basic Life (1x annual salary) - for all employees working 30+ hrs. per week Option to purchase supplemental Life Insurance for self/spouse/child Short Term Disability - for all employees working 20+ hrs. per week after completion of six months of service 403(b) Retirement Program — potential m