Mountain School Office Manager

Job Details Career area OFFICE PROFESSIONAL Position Type Location BVSD Job ID 15350 Job Description:Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives.Our comprehensive and innovative approach to education ensures that each student meets epectations relative to intellectual growth, physical development and social emotional well-being.The district covers approimately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill.Website:BVSD.Location:US:CO:GOLD HILL School:Gold Hill Elementary Position Title:Mountain School Office Manager Position Start Date:July 20, 2026 Position Type:Office Professionals FTE:0.50 - 20 hours per week Work Schedule:210 Days - 12 Months Pay Range: $28.00 - $36.13 Closing Date:April 9, 2026 Our People Are Our Strength in BVSD Summary:At the direction of the Principal, the School Office Manager (SOM) provides comprehensive clerical and administrative support to the Principal, administrators, and school staff.This role includes managing calendars, handling communications, coordinating events, maintaining technology and office systems, and monitoring the main school entrance.Additionally, the SOM ensures smooth office operations by managing employee time and attendance records, providing comprehensive support for school budget management, submitting weekly payroll data, coordinating building substitute coverage, and assisting with crisis and security management procedures.Responsibilities:Provide and coordinate comprehensive clerical and administrative support for school leaders by managing schedules and calendars, composing and distributing communications, maintaining office and building technology, facilitating building maintenance and facility use, coordinating translation and interpretation needs, and ensuring consistent coverage and record-keeping to support efficient and safe school operations.Manage and maintain employee time and attendance records, submit payroll requests, employee leave actions, resolve absence and coding issues, and coordinate building substitute check-in process and classroom coverage to ensure accurate payroll and smooth daily operations.Provide information and customer service support to administrators, students, parents, guardians, staff, and community, including responding to inquiries and concerns, directing individuals to the appropriate personnel or resources, coordinating meetings, activities, and events, and supporting student check-in processes, including documentation and fee collection.Coordinate and support office workflow by serving as a lead for the school office professional team, coordinating tasks, providing training and guidance to classified staff, assisting with scheduling and assignment of duties, implementing office and workroom procedures, and providing backup support for healthroom operations as directed to ensure smooth daily operations.(Testing lives with SSA.) Collaborate with Human Resources, Budget, and Benefits teams.Monitor staffing allocations and budget information for accuracy; coordinate and enter school personnel actions in the ERP system; provide comprehensive support for end-to-end hiring processes, ensuring efficient, accurate processing of staffing operations; and provide initial coordination with appropriate district staff regarding employee leave of absence and workers' compensation needs.Provide comprehensive support for school budget management by entering budgets in the budget software system, monitoring all accounts and funding sources, realigning budgets, processing corrections through journal entries, preparing financial summaries, managing fundraising and program initiatives, and advising administrators on account status to ensure accurate and compliant financial operations.Maintain donation records and submit gift reports to the district.Complete miscellaneous financial projects/tasks, district initiatives, including producing year-end reports for district accounting.Serve as building liaison for the PCard program, reallocate charges, and reconcile transactions for all building cardholders.Order supplies and learning materials for building, contact companies or individuals for quotes, and resolve issues.Support student behavior and discipline processes by ensuring accurate documentation and supporting positive behavior interventions as directed.Serve as a point of contact and provide operational support in the principal's absence, including coordinating required communications and documentation.Support building security and safety by following district policies and procedures, monitoring the main entrance and greeting visitors, managing keys and security system access, assisting with crisis and safety procedures, including drills and emergency responses, maintaining bu