Job Description
ABOUT THE ROLE ACS Business Systems, Inc. is an established professional services firm looking for an experienced, detail-oriented Office Administrator to join our team. This is a key role that keeps our office running smoothly — from managing day-to-day operations to supporting our accounting and estimating functions. If you thrive in a fast-paced environment, take pride in accuracy, and enjoy wearing multiple hats, we want to hear from you. RESPONSIBILITIES Manage accounts payable and receivable, invoicing, and general bookkeeping Prepare and process quotes and estimates for clients Reconcile accounts and assist with month-end close procedures Maintain organized filing systems — both digital and physical Answer phones, manage correspondence, and greet clients professionally Coordinate scheduling, meetings, and office supply inventory Support management with reporting, data entry, and special projects Serve as the go-to resource for day-to-day office operations QUALIFICATIONS 3+ years of experience in an office administration or accounting support role Proficiency in QuickBooks or similar accounting software Experience preparing quotes, estimates, or proposals Strong Microsoft Office skills (Word, Excel, Outlook) Exceptional attention to detail and organizational skills Professional communication skills — written and verbal Ability to prioritize and manage multiple tasks independently Associate's or Bachelor's degree in Accounting, Business, or related field preferred WHAT WE OFFER Competitive compensation based on experience Health insurance 401(k) retirement plan Paid time off and holidays Stable, team-oriented work environment Opportunity to grow with a respected local firm HOW TO APPLY Please submit your resume and a brief cover letter describing your relevant experience. We look forward to meeting you. Pay: $25.05 - $33.00 per hour Benefits 401(k) matching Health insurance Paid time off Work Location: In person