Job Description
Position Overview We are seeking a highly organized and detail-oriented Office Administrator / Operations Support person to help keep our office running smoothly.We are looking for someone who is able to keep track of jobs as well as coordinate the hand off between the different departments within the company.We are involved in restoration and rebuild of insurance claims.This role supports our operations team by handling administrative tasks, organizing job documentation, and ensuring that projects move efficiently from start to finish.This is a great opportunity for someone who enjoys structure, problem-solving, and being part of a fast-paced environment.Key Responsibilities Administrative Support Organize and maintain job files (digital and physical) Assist with document collection for insurance and job records Data entry into company systems (QuickBooks, CRM, etc.) Upload and organize photos, documents, and reports Scheduling & Coordination Assist with scheduling jobs and coordinating crews Communicate with team members regarding job updates Help track job progress and status Billing & Financial Support Assist with invoicing and billing preparation Help track payments and outstanding invoices Record deposits and maintain basic financial logs Communication Answer phones and direct calls Communicate with customers in a professional manner Follow up on missing information or documents General Office Support Light office organization Running occasional errands if needed Supporting the team with day-to-day needs Qualifications Prior administrative or office experience preferred.Previous experience in the insurance or restoration industry a plus.Strong organizational and time management skills Comfortable using computers (Google Drive, spreadsheets, email, etc.) Ability to learn new systems quickly Good communication skills (phone and email) Reliable and detail-oriented Valid driver's license preferred What We're Looking For Someone who takes ownership of their work Strong attention to detail Able to follow through on tasks without constant supervision Positive attitude and team player Comfortable in a fast-paced, growing company Growth Opportunity This role has room to grow into a larger operations or project coordination position as the company expands.How to Apply Please submit your resume along with a brief message about your experience and why you'd be a good fit for this role.Pay:$24.04 - $28.95 per hour Benefits:401(k) Employee assistance program Flexible schedule Paid time off Professional development assistance Work Location:In person.