Job Description
Bosch Building Technologies - Office Administrator - Part Time About Robert Bosch GmbH Headquartered in Germany, Robert Bosch GmbH is a premier global supplier with four primary business sectors:Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology.Over 400,000associates generate sales of over EUR90 billion.Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm.In short, Bosch creates technology that is Invented for life. Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH, a charitable foundation.The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group, making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its future.In North America, Robert Bosch LLC supplies automotive original equipment and aftermarket products, industrial drive and control technology, power tool, security and building technology, thermo-technology, household appliances, solar energy, healthcare, and software innovations.Bosch established its regional presence in North America in 1906 and now employs 41,000 associates in more than one hundred locations.Bosch Building Technologies Integrator Business The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015.Climatec expanded Bosch's role as a comprehensive supplier of energy, building automation and security solutions.Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services, building automation and security & life safety in the U.S.market.The company provides consulting, planning, implementation and 24/7 remote management.Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government.Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey.Climatec continues to represent and integrate numerous leading manufactures' product lines across its wide range of services, including Bosch products.In 2023, Bosch acquired Canadian-based security integrator Paladin Technologies.Merging Paladin Technologies and Climatec will significantly expand Bosch's Integrator Business in North America.Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates.Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions.Job Summary:The Part Time Office Administrator is responsible for creatively and efficiently managing the office procedures, light inventory/warehouse and provide excellent customer service for internal and external customers.Responsibilities:Maintain and protect assigned Company assets.Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.Work in compliance with the Company's policies and procedures including safety manual with safety of self and others in mind at all times.Accurate and timely documentation including, but not limited to, timecards Available to work outside of, or in addition to normal businesses hours.Work proactively and in a positive manner with co-workers.Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry Facility upkeep and maintenance as needed Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship.Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC) Reconcile jobs and process returns prior to close out.Create new Sales Orders for Direct Ship customers Light warehouse and inventory, including:Shipping & Receiving functions Scanning packing lists to Supply Chain Services daily Staging & tracking of installation and service materials Tracking and maintenance of inventory materials including quarterly inventory counts Handle travel arrangements for overnight work as needed Coordinate company apparel orders and safety equipment as needed Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or othe