Job Description
Office Administrator Full-time Monday - Friday 8 am-5 pm Pay: $28 per hour Location: New York Job Description: DUTIES AND RESPONSIBILITIES Greet all guests and be responsible for creating a warm welcoming experience. Oversee the appearance of the reception and conference room areas; ensuring they are always presentable and ready to welcome incoming visitors, vendors, and VIP guests. Manage guest security badges; documenting check-out and check-in and deactivations when security badge or fob is lost. Act as the primary contact for any building-related issues and place service request tickets with Building Maintenance (i.e. HVAC/climate control requests, spills, damage to structural space, etc.) Stock & tidy kitchen pantries & workroom office supplies Oversee cleanliness and inventory of office spaces, receptio, and conference rooms. Adm Experience in scheduling, vetting, and communicating with hospitality vendors to procure the following services (catering, hotel reservations, parking, event planning, breakout rooms) Adm Experience in scheduling, vetting, and communicating with facilities vendors to procure the following services (appliance repair, facilities related issues with office space, property management, etc.) Research and vet potential vendors Collect COIs from vendors Request pricing quotes from vendors Provide administrative support on various Excel-related projects. Ability to manage multiple documents for projects from multiple vendors. Ability to problem solve and work independently Ability to read documents in detail and comprehend what is written. Ability to multitask for event execution.” Receive and sort incoming mail and packages. Prepare USPS Mail & Accountable Express packages for outbound shipment SKILLS AND EDUCATIONAL REQUIREMENTS High School diploma or GED Experience a plus. Excellent customer service skills. Able to effectively communicate with all levels of the organization. Proficient in Microsoft Office 365 (Excel, Word, MS Teams) Good written and oral Communication skills Able to occasionally lift up to 50 lbs. Benefits: 401(k) Dental Insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Vision insurance