Office Assistant / Administrative Coordinator

Job Title: Office Assistant / Administrative Coordinator Location: Plano, TX Job Type: Full-time, in-office Physical Office Staff Size: 15–20 employees Role Overview: We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast-paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitors Key Responsibilities: Office Operations: Maintain office supplies, place orders, and manage inventory Coordinate office maintenance, vendors, and service providers Ensure office cleanliness, breakroom supplies, organization, and functionality Administrative Support: Provide day-to-day support to leadership and team members Manage calendars, schedule meetings, and coordinate logistics Arrange logistics for Customer meetings Handle incoming calls, emails, and general inquiries Assist executives with day-to-day needs/errands Front Desk & Coordination: Greet visitors and manage front desk activities Handle mail, packages, and courier services Assist with onboarding logistics for new hires Finance & Basic HR Support: Assist with basic office expense tracking, invoices, and basic bookkeeping tasks Support payroll coordination and timesheet collection as needed Project & Miscellaneous Support: Assist with small projects, reports, and data entry Coordinate team events, lunches, and internal communications Support ad-hoc requests from management Be able to drive nearby as needed for furnishing and pickup supplies,