Job Description
JOB Salary Range: R6/S4 $16.39Hours: 8am-5pm, Monday through Friday Options for 4/10 schedule after training has been completedThe Office Assistant in our Recording Division plays a key role in keeping daily operations running smoothly by providing a wide range of administrative and clerical support, including front desk and reception duties as needed. This position is ideal for someone who is equally comfortable working independently and collaborating with a team. We’re looking for a detail-oriented professional with experience in specialized office support who can quickly learn department-specific procedures, forms, and workflows with minimal training. This role also offers opportunities for internal growth and advancement within the department.Proud To Offer: Paid Time Off (PTO): 11 Paid Holidays. End of Year PTO Buyback (optional). Retirement Benefits • Enrollment in Arizona State Retirement System (ASRS) - Contribution rate of 12.00% with 100% Employer Match starting on first day - Deferred Compensations Programs (optional) Comprehensive Wellness Program: Low-cost, high-value health care plans for you and your family that include Medical, Dental, Vision • 24/7 Virtual Care including Onsite Health Screening Events • Marketplace Discount • Onsite Gyms or Gym Membership Stipend • Employee Assistance Program • Employee Wellness Program • Basic Life, Supplemental Life/AD&D Insurances - Additional voluntary benefits include Accident, Critical Illness, and Hospital Indemnity Plans. Health Savings Account (HSA) or Flexible Spending Accounts (FSA-includes Dependent Care). EXAMPLE OF DUTIES Duties may include, but are not limited to, the following: Meets and greets the public.Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.May talk with individuals to gather preliminary information or verify information for various County programs or activities.As requested, review work of other staff for conformance to regulations.Understands and interprets procedures and practices related to various departmental and assigned programs.Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets.Contacts vendors to obtain prices and purchases various supplies and materials.Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.Types forms, letters, reports and file cards from draft, or rough copy.Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.Prepares standardized reports and statements.Processes payments in the database.Records attendance and documents notes at required meetings.Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.Meets established deadlines and informs concerned parties of deadlines and appointments.Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required.Maintain a high level of confidentiality of information.Present and conduct themselves in a professional manner at all times.Communicate in a courteous and helpful manner as well as clear and concise manner at all times.Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.Secondary Job Functions • Performs special assignments as requested. Performs related work as required. Exercise regular, predictable attendance & punctuality - in accordance with Mohave County Personnel Policies & Procedures. SUPPLEMENTAL INFORMATION Modern office practices and records management/maintenance procedures.English grammar and spelling.Basic mathematics required to calculate and perform general accounting procedures.Filing and information systems, including EXCEL spreadsheets and Microsoft Word.Mohave County Personnel Policies & Procedures and Department Regulations.Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.Communicate clearly and concisely, both orally and in writing with all people.Use databases and other forms of electronic data storage.Maintain accurate and up-to-date records and documentation.Establish and maintain cooperative working relationships with those contacted in the course of work.Obtain data from the computer during on-line o