Office Coordinator

The Opportunity The Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcome visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution. Who We Are PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity. What You'll Do Field phone calls and greet visitors providing a professional and welcoming office experience Prepare outgoing mail; sort and distribute incoming mail Provide general administrative assistance to various departments Maintain calendars, schedule meetings, and coordinate communications Assist in the ordering, receiving, stocking and distribution of office supplies Coordinate office catering needs Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained Assist with general onboarding requirements Book travel arrangements Maintain equipment check-out Support internal and external in-office group events Special projects as needed Perform other duties as assigned What You Bring Strong organizational and multitasking skills Exceptional customer service skills and professional phone manner Dependability and flexibility Confidentiality and ethical conduct Positive attitude Proficient in Microsoft Office Suite Experience with Database Programs preferred High School Diploma Related office experience is a plus Willingness to travel What We Offer Hiring Base Salary Range: $66,000-$85,900annual This position is eligible for time and a half overtime pay The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, PAE offers a comprehensive benefits package which includes the following: Employer paid health insurance (medical, dental, vision) Annual 401k profit sharing based on company profit for the year and account contribution Professional development reimbursements including state registration and professional association dues Employer paid commuter/parking stipend Cell phone stipend Life insurance and disability benefits Hybrid work schedule Employee Assistance Program 9 paid holidays including an additional employee-selected day Paid time off for sick leave, family leave, community service, holidays and vacation To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits . This information is provided per the Equal Pay Act Our commitment to pay equity PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification. To find out more visit our website. What We’re Made Of Founded in 1967, PAE is a leading sustainable e