Job Description
REQUIREMENTS Assist the Office Administrator with international procurement operations and scheduling, phone calls, contracts, customer relations, and payouts. Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication. Coordinate scheduling for meetings, appointments, and events, ensuring optimal use of resources and timely execution. Manage vendor relationships by meeting contract demands, tracking consumables, and maintaining service quality to support office needs. Perform initial trainings to all new employees and provide ongoing development to enhance team performance. Handle bookkeeping, payroll processing, budgeting, and financial recordkeeping using QuickBooks or similar accounting software for all non-internal customers and vendors. Maintain organized filing systems, manage document flow, and ensure compliance with record retention policies. Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR-related inquiries. Assist in planning company events, meetings, or team-building activities to foster a positive work environment. Skills Proven experience in office management or administrative roles with strong clerical and organizational skills. Demonstrated supervising experience with the ability to lead teams effectively. Proficiency in QuickBooks for bookkeeping, payroll processing, and budgeting tasks. Excellent communication skills with professional phone etiquette and customer service orientation. Strong organizational skills with the ability to manage schedules efficiently and prioritize tasks effectively. Experience in vendor management and contract negotiation to maintain valuable business relationships. Knowledge of medical office management or healthcare administration is a plus but not required. Familiarity with front desk operations, filing systems, calendar management, and multi-line phone systems. Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping. Join us as an Office Coordinator to be the heartbeat of our workplace—driving efficiency, supporting our team’s success, and creating an environment where everyone can thrive. Cleaning is required in cases of training, fixing mistakes in inspections, and done once per week in addition to all clerical work. Pay: From $18.75 per hour Benefits Flexible schedule Relocation assistance Work Location: In person