Job Description
Date Posted: April 23, 2026 Pay: $60,000.00 – $100,000.00 per year (Depending on Experience) Office Manager / Full Charge Bookkeeper Lucky Owl Auto Group – Honolulu, HI Company Overview Lucky Owl Auto Group is a fast-growing, locally owned group of businesses operating in Honolulu, Hawaii, including: Lucky Owl Car Rental, Lucky Owl Auto Sales, Lucky Owl Lock & Key For over 14 years, Lucky Owl has built a reputation for providing reliable service, strong customer support, and innovative business growth across multiple industries. As our businesses continue to expand, we are seeking a highly organized and experienced Office Manager / Full Charge Bookkeeper to oversee the financial, administrative, HR, and operational back-end functions of the organization. Position Summary This is a critical leadership and administrative role responsible for managing the daily back-end operations of the company across multiple business entities. The ideal candidate will be responsible for bookkeeping, accounting processes, office administration, payroll support, vendor management, HR coordination, purchasing, operational organization, and administrative workflow management. The ideal candidate is highly detail-oriented, trustworthy, proactive, capable of multitasking in a fast-paced environment, and comfortable managing sensitive financial and employee information with minimal supervision. This position reports directly to ownership and works closely with management across all divisions. Key Responsibilities Full Charge Bookkeeping & Accounting Maintain accurate books for multiple business entities using QuickBooks Online or similar accounting software. Manage all aspects of accounts payable and accounts receivable. Record daily transactions and maintain organized financial records Reconcile bank accounts, credit cards, and financing accounts. Prepare and post journal entries Maintain accurate general ledger records Track fixed assets and assist with depreciation schedules Assist with month-end closing and preparation of financial statements Support budgeting, forecasting, and cash flow management. Collaborate with ownership, CPAs, and outside vendors regarding financial reporting and tax preparation Monitor outstanding balances and assist with collections follow-up Maintain documentation and records in accordance with accounting best practices and GAAP principles Office Management & Administrative Operations Oversee daily office operations and administrative workflow Maintain organized filing systems, company documentation, and operational records Order and manage office supplies, uniforms, equipment, and operational materials Coordinate vendor relationships and service providers Assist management with scheduling, reporting, administrative support, and operational coordination Help implement and maintain company procedures, policies, and organizational systems Ensure office cleanliness, organization, and operational efficiency Support ownership with special projects and operational initiatives Human Resources & Employee Administration Assist with onboarding and employee paperwork Maintain employee personnel files and HR records Coordinate hiring support, interview scheduling, and employee communications Assist with payroll processing and payroll documentation Support benefits administration and employee compliance documentation Help enforce company policies and maintain confidentiality regarding employee matters Assist management with administrative HR functions and documentation Operational & Management Support Assist with KPI tracking, operational reporting, and internal performance monitoring Support workflow coordination between rental, auto sales, and locksmith divisions Monitor operational documentation accuracy and compliance Assist with scheduling coordination and operational communication Help support scalable operational systems as the company continues to grow Qualifications 3+ years experience in bookkeeping, accounting, office management, or administrative operations Strong understanding of double-entry bookkeeping and general accounting principles Experience with QuickBooks Online and Microsoft Excel required Experience with journal entries, reconciliations, and multi-entity accounting preferred Strong organizational skills and ability to manage multiple priorities simultaneously Excellent analytical, communication, and problem-solving skills Ability to work independently with minimal supervision Strong attention to detail and professionalism Experience supporting HR, payroll, or employee administration functions preferred Automotive, rental, service industr