Office Manager

CleanView is hiring an experienced Office Manager to join our team to handle book keeping and administrative work for an established service business with 10 employees. Candidates for this position should have prior experience working in an administrative and book keeping environment. An Office Manager ensures smooth daily business operations by managing administrative tasks, coordinating front/back office activities, maintaining company records, and supporting staff. Please visit our website for more information: www.CleanViewTX.com Skillset required · At least 5 years experience with Quickbooks. · Must be proficient as a book keeper. · A clean background check and work history references are required. · CleanView is a drug free workplace and conducts pre-employment and random drug testing. · We strongly prefer candidates with experience working at a service company. Candidates with experience working at a service company are preferred. Shift : M-F week: 40 Hours Pay Rate: $50,000 - $75,000 annually (negotiable based off experience level). Eligible for Performance based Bonus’s Paid Time OFF Full Time Position Office hours Mon-Friday Hybrid work environment Key Responsibilities & Duties Office Operations: Coordinate office activities, maintain organized physical/digital filing systems, and ensure compliance with company policies. Communications: Answer and direct phone calls, manage emails, and handle incoming/outgoing mail and packages. Logistics & Support: Schedule meetings, appointments, and travel arrangements for staff. Supply & Equipment Management: Monitor inventory, order office supplies, and arrange for office equipment maintenance. Administrative Assistance: Draft documents, reports, memos, and letters; assist with onboarding new hires. Financial Tasks: Assist with invoicing, expense tracking, and Credit card reconciliation. Core Competencies Problem-solving and critical thinking skills. Technology aptitude including MS 365 suite. Self Driven. Ability to work independently and as part of a team Required Skills and Qualifications Experience: Proven experience as an office administrator, office assistant, or in another relevant role. Software Proficiency: Proficient with MS Office (Word, Excel, PowerPoint) and QuickBooks. Communication: Exceptional verbal and written communication skills. Organization: Strong time-management skills and the ability to multitask in a fast-paced environment. Education: High school diploma; an associate’s or bachelor’s degree in business administration is preferred. · Strong customer service orientation · Excellent attention to detail · Effective verbal communication skills · Strong problem-solving abilities · Highly organized with the ability to manage multiple tasks Additional Duties include: Supporting our commercial requirements for SAWS and other Clients (Certified Payroll, LPC Tracker, and Public/MUD Registration) Insurance (Certificate of Insurance and compliance requirements) HR support functions New Vendor Account Setup and Payments Payroll Sales PreQuals and Proposals Arrange Travel/Lodging for out-of-town projects Pay: $50,000.00 - $75,000.00 per year Work Location: Hybrid remote in San Antonio, TX 78207