Office Manager & Executive Assistant to Co-Founder

About Actively AI Our thesis is that businesses of the future will be powered by agentic human-in-loop-machines that make every business function 10x more efficient. Actively AI is building that superintelligent machine for Enterprise GTM organizations, focused on increasing productivity per rep. We power the day-to-day for outbound teams at dozens of companies like Samsara, Ramp, Verkada, and Ironclad. Why does this matter? Because revenue is the ultimate fuel for businesses. The hundreds of millions of dollars we generate for our customers enables them to employ more people, innovate faster, and deliver more value to their customers. In addition to top-notch customers that love our product, our team is incredibly high caliber - the co-founders are former Stanford AI researchers and the engineering team comes from Harvard, CMU, Berkeley, Brex, Scale AI, and Google. We're also backed by top investors, including Bain Capital Ventures, First Round Capital (seed investors in Uber, Square, Roblox, Clearbit), Lachy Groom, and Stanford AI faculty. We have a very ambitious product and scaling roadmap, there’s strong market interest in what we are doing, and it’s time to put the foot on the gas. If you get excited by the thought of working really hard on these kinds of problems with a high caliber team, then Actively AI is the right place for you. Office Manager & Executive Assistant to Co-Founder Location: New York, NY (In-office, 5 days a week) About the Role We’re looking for an Office Manager and Executive Assistant to our Co-Founder to help create a workplace that runs smoothly and feels great to be in. This role sits at the center of the company—supporting leadership while shaping the day-to-day office experience for the entire team. It’s a unique opportunity for someone who enjoys being helpful, building systems, and making things better for others. If you love bringing order to chaos, creating welcoming environments, and being the person people can rely on—this role is incredibly rewarding. What You’ll Do Executive Support Support leadership with scheduling, coordination, and day-to-day logistics Help keep priorities organized and things moving forward across email and calendar High degree of responsiveness including ad-hoc requests that may arise after hours Assist with travel planning and occasional ad hoc requests Office & Facilities Keep the office running smoothly day-to-day—stocked, organized, and welcoming Coordinate with building management and vendors as needed Help manage shared spaces, conference rooms, and overall office flow Operations Support Support light accounting and vendor coordination in addition to onboarding Help maintain simple, scalable systems as the company grows Events & Culture Plan and support team events, happy hours, and company gatherings Help create a warm, fun, and inclusive office environment Bring creative ideas to enhance the employee experience Travel & Logistics Support employee and candidate travel coordination Help with occasional group travel and offsite planning Who You Are A self-starter who enjoys being helpful and making things easier for others Strong attention to detail Naturally proactive—you notice what needs attention and take initiative A problem-solver who is comfortable figuring things out as you go Someone who enjoys a mix of tasks and wearing many hats Thoughtful about details, especially when it comes to creating a welcoming space Easy to work with, positive, and brings a good sense of humor Excited to be part of a collaborative, in-person team Experience 2–5 years of experience in an Office Manager, Executive Assistant, or Business/Operations role Startup or high-growth company experience strongly preferred Nice to Have Familiarity with tools like Ramp, Google Workspace, Slack Interest in events, office design, or workplace experience Benefits 🚀 Competitive Early-Stage Equity ⚕ Health, Dental, Vision Coverage 💡 Unlimited PTO + Recharge Days 🍽️ Catered Lunch on Tuesday & Friday w/ Dinners Every day! 🍿 Fully Stocked Kitchen 💻 Cutting-Edge Tech & Tools 🌴 Annual Off-sites & Monthly Events 🚆 Commuter Benefits 🏢 Cozy Office in NYC Actively AI provides an estimate of the compensation