Job Description
JOB SummaryThe Public Works Office Manager is responsible for all departmental staff services including office management, purchasing, accounting, and budget preparation. This position prepares special reports, correspondence, and inventory for the department and handles all billing of special projects and reimbursements. The Office Manager administers department budgets, maintains inventory control of vehicles, equipment, tools, stock parts, and all other department items, and serves as Secretary to the Regional Transportation Commission (RTC). This position exercises initiative and independent judgment within the framework of established policies and procedures to accomplish the work in the office.Job RelationsResponsible to: Director of Public WorksWork Supervised: Public Works employees (Janitor, Groundskeeper, Maintenance Workers) Interrelationships: Works with all personnel of the various divisions of the department; personnel in other county offices, various state and federal offices, local and out-of-town vendors, and the general public EXAMPLE OF DUTIES Essential Functions: (Performance of these functions is the reason the job exists. Assigned job tasks/duties are not limited to the essential functions).Manage operation of the Public Works Office;Administer department budgets, including preparation of annual budgets;Maintain inventory control of vehicles, equipment, tools, stock parts, and all other department items;Update and keep accurate records of Public Works Cemetery books;Bill all special projects, grants, and reimbursements;Administrator of Mineral County Work Order program for the County;Order and track yard fuel tank and Airport fuel tank usage;Perform miscellaneous billing to other departments;Handle County garage billing and tracking;Prepare vouchers for bills for payment;Serve as Secretary to the Regional Transportation Commission (RTC);Assist with preparation of call for bids and major contracts and purchases for the Public Works Department;Prepare special reports and correspondence for the department;Prepare and issue invoices for the Hawthorone Industrial Airport and Hanger leases; Process purchasing requests and maintain purchasing documentation;Maintain departmental files and records;Answer phones and respond to inquiries from the public and other agencies;Coordinate with other county departments on administrative matters;Process grant documentation and reimbursement requests;Maintain fuel usage logs and records;Track departmental expenditures and monitor budget status; andPerform other duties as assigned. SUPPLEMENTAL INFORMATION Required Certifications and LicensesPossession of a valid Nevada driver's license.Safety Sensitive