Job Description
Posting Details Interviews are anticipated to be conducted within two weeks of closing date.This posting may be used to fill multiple positions.Why does the job exist? This position will assist with organizing, labeling, and maintaining physical and electronic records of vault inventory.Enter inventory data into tracking systems with accuracy and attention to detail.Prepare spreadsheets, reports, and documentation needed for reconciliation and audit purposes.Maintain chain of custody documentation and ensure files are stored according to agency procedures.Support staff conducting physical inventory by preparing forms, logging items, and updating records.Coordinate office functions related to the project, including scheduling, communication, and document flow.Perform clerical tasks such as filing, scanning, copying, sorting mail, and assembling packets.Provide customer service support by routing calls, answering inquiries, and directing information to appropriate staff.Assist with fiscal or property management tasks related to the intake, storage, or disposition of unclaimed property.Troubleshoot office systems, maintain databases, and ensure accuracy of data entry and record keeping.When Unclaimed Property workload decreases, this position will transition to support Tax Administration Act (TAA) operations, which can include customer service, registration processing, return processing, payment and refund support, correspondence review, and other duties as assigned to meet division needs.How does it get done? This position will: Conduct detailed physical inventory of safe deposit box contents and other tangible unclaimed property - Review, verify, and reconcile property against holder reports and internal records - Document property accurately in the Unclaimed Property system following established procedures and audit standards - Ensure chain of custody integrity and compliance with statutory and procedural requirements - Prepare property for valuation, cataloging, claims review, or eventual sale - Identify discrepancies, missing documentation, or compliance issues and escalates as appropriate - Perform data entry, record reconciliation, and quality control checks to ensure accuracy and completeness Who are the customers? This position serves taxpayers of the State of New Mexico.Ideal Candidate This position serves taxpayers of the State of New Mexico.Minimum Qualification Eighth grade education.Employment Requirements Must possess and maintain a valid Driver's License.Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment.Must be current with all tax reporting/payment.Employment is subject to post offer pre-employment criminal background check to include fingerprint checks and is conditional pending results.Working Conditions Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.Some sitting, standing, bending, and reaching may be required.Supplemental Information Do you know what Total Compensation is? Click here Agency Contact Information:Stephanie Dennis, (505) 827-0762.Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.Bargaining Unit Position This position is not covered by a collective bargaining agreement..