Job Description
The City of Salinas is accepting applications for the position of Office Technician with the Salinas Police Department.Any prospective candidate must pass a thorough background investigation before being hired by the Salinas Police Department.Summary of Duties:The Office Technician performs a variety of responsible, confidential and complex clerical work, payroll, accounting, and administrative duties.Distinguishing Characteristics:This is an intermediate level clerical class and is distinguished by the ability to perform the full range of duties with only infrequent instruction or assistance.Supervision Received and Exercised:Receives general supervision from department director or designee.Exercises no direct supervision.Essential Job Functions Prepares, proofreads, and processes a variety of documents, including letters, memos, agendas, reports, statistical charts and forms Prepares, processes and maintains all departmental personnel and payroll records for departmental staff Prepares and processes personnel actions, hiring requisitions, purchase orders, departmental billing requests, purchasing-related documents and other accounting documents Processes performance reviews, performance agreements, leave request forms, workers' compensation forms and related payment vouchers or other payroll-related forms Works with the Finance department to track, code and gather approvals and verify for accurate processing Receives, sorts and distributes payroll checks Prepares, maintains, and processes personnel action forms, leave balance reports, or other related forms, lists, or rosters Monitors and orders office supplies, equipment and uniforms; maintains inventory controls; submits invoices and processes purchase orders Assists the public in person and over the phone and serves the public and staff in a courteous and professional manner Responds to inquiries as it relates to payroll, leave time, over time, compensatory time, workers' compensation, or other payroll-related questions Researches and compiles information and data for statistical, financial reports, and special projects Checks records and forms for accuracy and completeness; sorts and files documents and records; maintains various filing systems May accept and account for monies from fees, dependent of department or division Assists department director and/or departmental staff in preparing budget reports Recommends changes and assist in the development of office and departmental procedures Prepares travel authorization forms; informs departmental staff on amounts allowable for meals, mileage, registration and lodging May train lower-level clerical personnel, temporary employees, student workers, or volunteers.Refers to City policies rules and regulations to respond and refer inquiries as appropriate Promotes and maintains safety in the workplace Performs other related duties as assigned Minimum Qualifications Knowledge of:Principles and practices of clerical, payroll, and administrative procedures Modern office methods and equipment Clerical and financial record keeping principles and procedures English usage, spelling, grammar and punctuation Business arithmetic Standard spreadsheet and word processing programs Ability to:Make accurate mathematical computations Operate standard office equipment Process detailed paperwork in accordance with specific policies and procedures Establish and maintain effective working relationships with City officials and staff, outside agencies, and the public Deal tactfully and courteously with the public and other employees Communicate clearly and concisely, both orally and writing Understand, apply and explain a variety of organizational, departmental and administrative polices, procedures and related information Compile, maintain and monitor complex records, and information Work independently in the absence of supervision and work under pressure to meet deadlines Maintain confidential data and information Skills to:Type at a speed of 40 words per minute.Applicants must provide proof of a valid typing certificate within the last twelve months demonstrating a typing speed of 40 net words per minute at the time of application or submit to the Human Resources Department before the closing deadline.Education:High School diploma/GED Experience:Two years of increasingly responsible experience in any of the following areas:Clerical or administrative Payroll, payroll entry, time-card review experience Workers' Compensation Finance, budget or accounting Licenses and Certifications:A valid State of California Driver's License dependent on appointment site Supplemental Information Physical Demands and Working Conditions:Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in perso