Job Description
About Us MRT Roofing LLC is a high-volume roofing and construction company operating throughout South Florida. We specialize in residential and commercial roofing systems, delivering projects with speed, precision, and strong execution. Role Overview This role is responsible for coordinating permits, inspections, financial tracking, and Role Overview The Operations & Accounting Coordinator manages the day-to-day flow of construction projects, ensuring efficient coordination across permits, inspections, and office operations. This role also supports key accounting functions, including transaction tracking, receipt management, and payroll coordination, to maintain financial accuracy and keep projects on track. **Key Responsibilities Permits & Municipal Coordination** Verify property jurisdiction and city requirements Prepare and send permit documents to owners for signature Manage DocuSign contracts and follow-ups Submit permits and track approval status daily Respond to city comments and coordinate corrections Upload and organize all documents in Dropbox Maintain permit database (project number, address, status, notes) Record and manage Notice of Commencement (NOC) filings. While the majority of permits are processed online, occasional in-person visits to municipal offices may be required. Reimbursement for mileage and fuel will be provided. Inspections Coordination Schedule inspections with each municipality Update Buildertrend schedules and assign responsibilities Provide daily inspection reports (7:00 AM – 8:30 AM) including: o Full address o Permit number o Inspector name & contact Office Coordination Monitor office supplies (weekly) Place monthly orders for materials and supplies Maintain organization of office operations Accounting & Financial Tracking (QuickBooks) Download and reconcile daily bank transactions Maintain transaction logs in Excel Upload and classify transactions in QuickBooks Match receipts with purchases and ensure proper documentation Track missing receipts and follow up daily with responsible team members Receipts & Documentation Management Collect, scan, and upload receipts to project folders Label files properly (date, vendor, invoice number) Maintain physical and digital filing systems Ensure all receipts are submitted and accounted for Payroll Coordination Prepare weekly and bi-monthly check distributions: o Weekly payments (Fridays) o Scheduled payments (1st and 15th of each month) **Requirements Highly organized and detail -orientedStron- g communication skillsAbili ty to manage multiple tasks simultaneouslyBasic understanding of roofing systems Preferred Experience with permits and inspections in South Florida Familiarity with Buildertrend and QuickBooks Bilingual (English / Spanish) Compensation Competitive: $50,000.00 - $60,000.00 Permits: $50 Extra per Permit Approved. Sales: Sales commission offered by sales. Reimbursement for mileage and fuel will be provided if municipalities visits are required **. Why Join MRT Roofing Join a fast-growing company with steady project volume Gain direct exposure to leadership and business operations Play a key role in building and improving internal systems Clear path for long-term growth and development Flexible time off and paid holiday****