Job Description
About Enza Financial Enza Financial is a premier, holistic financial services firm specializing in retirement planning, wealth management, and insurance solutions. We help clients pursue long-term financial confidence through personalized strategies, disciplined investment management, and exceptional service. Our culture values professionalism, accountability, and a relentless commitment to doing what is right for our clients. As we continue to grow, we are seeking a motivated Operations Specialist who aspires to develop into a Junior Advisor role over time. This position is ideal for someone looking to build a long-term career in wealth management by first mastering the operational and planning foundation of the business. Role Overview The Operations Specialist is a critical member of the wealth management team, responsible for ensuring the smooth, accurate, and compliant execution of day-to-day operational activities. This role supports advisors by managing client onboarding, account administration, financial planning support, trading coordination, reporting, and internal workflows—allowing advisors to remain focused on delivering high-quality advice and solutions. This role is designed as a career development position. The individual will begin by building deep expertise in wealth management operations and client service, with increasing exposure to financial planning, investment strategy, and client relationships. As experience, proficiency, and licensing milestones are achieved, the role is intended to evolve into a Junior Advisor position, supporting client meetings, contributing to planning recommendations, and gradually assuming advisory responsibilities. The ideal candidate is detail-oriented, proactive, client-focused, and motivated to grow into an advisory role within a collaborative, high-performance environment. Key Responsibilities Client Onboarding & Implementation Own the end-to-end client onboarding process, including account setup, documentation collection, and adherence to regulatory requirements. Ensure timely and accurate implementation of new client relationships and investment strategies. Serve as a key point of coordination between advisors, custodians, and clients during onboarding. Account Administration Maintain client accounts and process transactions such as deposits, withdrawals, transfers, and required minimum distributions (RMDs). Ensure accuracy, documentation completeness, and compliance with firm and regulatory standards. Financial Planning Support (Foundational to Advisor Development) Enter, update, and maintain client financial planning data within financial planning software. Assist advisors with data gathering, plan updates, scenario modeling, and preparation of financial planning deliverables. Ensure planning data is accurate, current, and aligned with custodial and CRM records. Over time, develop an understanding of planning strategies, assumptions, and client-specific considerations. Trading & Investment Operations Assist with trading activity, including trade preparation, execution support, rebalancing coordination, and trade confirmations in accordance with firm policies. Monitor trade activity for accuracy and completeness and help resolve discrepancies as needed. Support ongoing portfolio maintenance activities in collaboration with advisors and investment management partners. Investment Research Support Assist with investment research, data gathering, and analysis related to investment options, model portfolios, and performance. Prepare investment-related materials and summaries to support advisor recommendations and client discussions. Maintain investment-related documentation and research files. Gradually build knowledge of portfolio construction and investment rationale. Reporting & Meeting Preparation Prepare client account, transaction, performance, and planning reports. Produce high-quality materials for client meetings, including quarterly investment reviews and financial planning presentations. As development progresses, assist with meeting agendas, follow-ups, and action items. Client Service & Communication Deliver exceptional, professional client service in alignment with firm protocols. Communicate with clients regarding account activity, transaction confirmations, and service requests. Over time, participate in client meetings in a support role and handle routine client inquiries under advisor guidance. Compliance & Risk Mana