Job Description
Part-time Office Coordinator WSP is currently initiating a search for a Part-time Office Coordinator for our Tallahassee, FL office. This position will be involved in projects with Team 6 and be a part of a growing organization that meets our client's objectives and solves their challenges. Your Impact Provides administrative support to staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support) Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building/parking access cards Serves as receptionist, answers incoming calls, maintains phone list and welcomes guests as assigned Processes incoming and outgoing U.S. and overnight mail, distributes incoming faxes/packages Assists with ordering computers, accessories, and supplies and business cards for office employees Provides assistance for new hire onboarding, completion of I-9's, etc. this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company Coordinate onsite training events with outside vendors and online webinars, as directed Coordinates safety and compliance programs for office, including maintenance of office standards bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures