PAYMENT ASSOCIATE

Payment Associate The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible. HRA/General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA's various social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration for facilities services, and warehouse operations. GSS plays a major role in HRA emergency preparedness. General Support Services (GSS), Office of Contracts and Budget Management is recruiting for one (1) Principal Administrative Associate II to function as a Payment Associate who will: Review and audit invoices for services that are complex and need to pay attention to details and check them against contract specifications to ensure compliance. Review back-up documents of invoices such as Work Tickets, Receiving Reports, etc., to ensure compliance with contract requirements and specifications and advise supervisors and contract managers of instances where goods or services do not comply with specifications, city policy is being circumvented, and to take corrective actions. Review Payroll Reports submitted by the contractors for accuracy, compliance with NYC Comptroller's Prevailing Wage; review invoices and receipts in Passport and apply approval. Prepare detailed spreadsheets entering data from sign-in sheets, Work Tickets and other documents provided by the contractors and agency personnel in the field, to identify improper billing and ensure the hours billed as overtime are accurate. Audit invoices reviewed by other staff to ensure accuracy and compliance. Liaise frequently with contractors and agency personnel to resolve issues regarding invoices and monitor spending and encumbrance levels for the contracts and ensure that funding levels are adequate in the contracts to pay the invoices for services provided. Hours/Shift: 9am - 5pm PRINCIPAL ADMINISTRATIVE ASSOC - 10124