Job Description
Job ID 61851 Job Category Accounting, Budget, & Finance Full/Part Time Full-Time Regular/Temporary Regular ABOUT THIS POSITION The City of Phoenix is a full-service municipality and the largest council-manager government in the U.S., employing over 14,000 staff across more than 40 departments, supported by seven employee unions and associations, and operating on a $7.8 billion annual budget. Led by a Mayor and eight council members who appointed the City Manager to oversee daily operations and financial management, Phoenix is recognized for innovation, best practice governance, and a forward-thinking commitment to exceptional public service. Guided by its vision to make Phoenix a great place to live, work, and visit through a dynamic, sustainable environment, the City emphasizes being an employee friendly, inclusive, and progressive workplace that prioritizes competitive compensation, cultural respect, innovation, and customer service excellence. To learn more about the City of Phoenix, go to: www.phoenix.gov . The Finance Department's 234 employees ensure the City of Phoenix remains fiscally sound by adhering to legal requirements and established financial management principles while delivering key services such as debt and capital financing, payroll, accounting, procurement, treasury operations, risk and inventory management, tax and licensing, and real property management. Guided by stewardship, integrity, and innovation, the department manages city resources responsibly to support essential public services and long-term financial stability. Through technology-driven solutions, transparent practices, and proactive planning, the Finance Department strengthens cost efficiency, promotes economic growth, upholds public trust, and helps maintain Phoenix as a resilient and well-managed organization. The Central Payroll Division of the Finance Department is offering an exciting opportunity for a Payroll Supervisor who is passionate about payroll processing. This position performs professional and highly technical accounting work as it relates to payroll processing. The role supports the development, evaluation, and refinement of procedures, ensures compliance with federal and state requirements, and provides expert guidance to departments on complex payroll matters. As the Payroll Supervisor, you will lead and train staff to ensure accurate and timely issuance of employees' and retirees' paychecks. This includes reviewing payroll reports, researching and resolving discrepancies, supporting compliance activities, and collaborating closely with the Payroll Manager to maintain a smooth, efficient, and reliable payroll function. Key responsibilities: Lead the team in processing biweekly and special payrolls accurately, timely, and in full compliance with City labor agreements, retirement plan rules, administrative directives, and applicable federal, state, local tax laws, and regulations. Ensure strict adherence to all City labor agreements, polices, procedures, federal, state, and local payroll laws and regulations. Review, audit, approve, and reconcile payroll data and system outputs for accuracy and completeness. Analyze payroll records, investigate discrepancies, and recommend corrective actions to maintain data integrity. Protect confidential payroll information and uphold all security protocols. Prepare complex military leave 401(a) and retirement-plan calculations. Maintain accurate employee records- including deductions, tax withholdings, and earnings- ensuring documentation is updated in accordance with records retention schedules. Assist in evaluating processes and recommend improvements to increase efficiency, accuracy, and compliance. Support payroll year-end activities such as W-2 preparation and 1099-R processing. Calculate long-term disability overpayments and maintain the accounts receivable. Prepare written documentation that is clear, organized, and professionally presented. Demonstrate superior customer service, integrity, and commitment to innovation and efficiency. Assist with implementing and testing payroll software updates and process improvements, including the implementation of the City's planned Time and Labor module. Upon supervisory and department head approval, this position may work remotely up to 2 days per week. IDEAL CANDIDATE The ideal candidate demonstrates a strong understanding of generally accepted accounting principles- particularly those related to current federal, state, and City of Phoenix payroll calculations, tax regulations, and employment laws. Experience with complex accounting systems and interpreting regula