Job Description
Personal Assistant and Home Manager Part-time, very flexible, approximately 25 hours per week $30 per hour plus reimbursement for miles driven Role: We are seeking a highly organized, dependable, and proactive Personal Assistant and Home Manager to support a busy dual-career household. This role includes oversight of day-to-day household operations, travel planning and coordination (flights, rental cars, VRBO’s, etc), errands, vendor coordination, property logistics, house organization, and light administrative support across multiple properties and a few small private businesses. Illustration of the Right Person: The right person is highly motivated, college educated, extremely honest and able to work independently. If we had to guess, the person has a young family and wants to re-enter the workforce but needs to do so with real flexibility (e.g. they might bring a 3-year old along with them to fulfill many of the tasks or fulfill administrative responsibilities after kids have gone to bed). This is a part-time, highly flexible job for someone who craves creating order, staying ahead of details, planning travel logistics, making sure home repair is done correctly, and helping a household run smoothly. This is a flexible, family-friendly position (meaning if the person brought a child with them to take a nap while she/he was working at the house, that would be fine). There will be local travel between four properties. The person will need to have a car and be able to drive for errands, to return items, and to shop for things. The person must be incredibly trustworthy and come with strong personal references. The person must be highly efficient (e.g. when running errands, carefully plan the trip in advance to complete all tasks in an efficient manner) We care much more about reliability, judgment, and follow-through than a rigid 9 to 5 schedule. Primary Responsibilities: Manage personal and household calendars, appointments, reminders, reservations, and recurring scheduling needs Book personal and work-oriented travel including flights, rental cars, lodging, itineraries, and other logistical details. Be smart about the right trade-offs (costs and convenience) Coordinate household vendors and service providers across two personal residences, including cleaners, landscapers, repair professionals, and maintenance providers Oversee day-to-day household operations such as supplies, pantry and household restocking, deliveries, returns, and routine service scheduling Track maintenance needs, warranties, service records, and open “to-do items” across all properties Help coordinate routine operational needs for a rental property and commercial building, including vendor access, maintenance scheduling, and follow-up Organize bills, receipts, invoices, and household paperwork for review and processing Maintain organized digital and physical files for home, property, insurance, travel, and administrative records Assist with personal and family travel planning, reservations, itineraries, and related logistics Handle errands, shopping, shipping, gifting, and general personal support tasks Organize the heck out of the house – closets and storage – so that everything is well marked and organized and “excess” is donated Prepare a brief weekly update with open items, upcoming appointments, property needs, and priorities for the week ahead Support special projects such as event preparation, seasonal home setup, renovation coordination, furnishing projects, and other one-off needs Qualifications: Likely university educated Strong organizational skills and excellent follow-through Good judgment, discretion, and the ability to handle confidential information Comfortable working independently and taking initiative without close supervision Strong written and verbal communication skills Comfortable with email, digital calendars, spreadsheets, shared documents, and task lists Reliable transportation and willingness to travel locally between properties Able to balance administrative work, errands, and hands-on coordination Professional, steady, and service-oriented This role could be a strong fit for someone who: Wants a flexible part-time position with meaningful responsibility Enjoys making homes and schedules run smoothly Is comfortable in a family-friendly work environment Can move easily between desk work, errands, and property coordination Brings maturity, common sense, and a calm presence to the role What success looks like: Our homes and prope