Job Description
Company Description Physician and non-profit foundation CEO/President providing exceptional health care services across roles as physician, non-profit foundation CEO/President, academia and more. Joining this team provides an opportunity to work alongside a multi-hyphenate professional in a dynamic environment focused on delivering patient-centered care and fostering positive health outcomes. The team will operate across professional, nonprofit, academic, and personal/administrative activities. Role Description This is a part-time (25-30 hours per week) hybrid role for a Personal Executive Assistant to support the Physician CEO/President. The position is based in Los Angeles, CA, with flexibility for some remote work providing organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Responsibilities span professional/academic (30%), nonprofit (30%) and personal organization (40%) with the goal of optimizing time, communications, and operations. Key Responsibilities Calendar & Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments. Reminders & Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through. Communication & Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper. Documentation & Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents. Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking. Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper. Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts. Personal Assistance: Support select personal errands, appointments, and household scheduling as needed. Qualifications Prior executive or personal assistant experience supporting senior leaders. Strong organizational, time‑management, and written communication skills. High discretion, professionalism, and ability to manage competing priorities. Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred. Comfortable working independently and across clinical, nonprofit, and academic environments. Benefits : Flexible schedule Paid time off Professional development assistance