Planning Clerk

The Jefferson County Department of Engineering, Planning, and Zoning is currently hiring for a Planning Clerk.This position performs administrative support including research and data collection and provides high-level clerical services in support of the daily operations of the Office of Planning within the Department of Engineering, Planning, and Zoning.Grade 4 Salary Range $43,940-$70,303 Max Budgeted for FY25-26:$46-48k Please see full job description below Why Work for Jefferson County? Meaningful Work:Serve your community and contribute to projects that make a difference.Career Growth:We invest in your success with training and development opportunities.Extensive Benefits Package:We offer health/prescription, vision, dental, and life insurance coverage, as well as enrollment in the West Virginia Public Employee Retirement System or West Virginia Emergency Medical Services Retirement System.Education Assistance:Take advantage of tuition reduction programs with Shepherd University and American Public University.Diverse Opportunities:Whether you're skilled in administration, planning and development, or public safety, we have a place for you! Jefferson County Employee Benefits Excellent employee benefits package includes enrollment in the West Virginia Emergency Medical Services Retirement System (WVEMSRS) plan; health/prescription, vision, dental, and life insurance plans; reduced tuition rates with local partner schools; paid vacation leave, paid sick leave, and thirteen to fifteen paid holidays per year.How To Apply Qualified Applicants should submit their resume via e-mail with the subject line, Planning Clerk, addressed to Jessica James, Chief Human Resource Officer at jobs@jeffcowv.gov or via US mail at:Jefferson County CommissionAttn:Jessica James, CHROPO BOX 250Charles Town, WV, 25414 Application deadline:Wednesday, March 4, 2026 at 5:00 pm.FULL JOB DESCRIPTION Statement of Duties The employee performs administrative support including research and data collection; as well as provides high-level clerical services in support of the daily operations of the Office of Planning within the Department of Engineering, Planning, and Zoning.The employee interacts with professional and administrative staff on a daily basis to manage workflow and ensure deadlines are met.Employee is required to perform all similar or related duties as assigned.Special Requirements:Driver's license may be required.Essential Functions:The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.1.Assist with administrative functions in support of the Office of Planning and Zoning including research and data gathering through the utilization and management of an online content management program (MyPermitNow) and an excel database.2.Serve as the primary customer service personnel interacting with members of the public and applicants addressing questions concerning the Subdivision Regulations and Zoning Ordinance.3.Support the Chief County Planner and Zoning Administrator by conducting data collection and analysis functions for planning related projects, as well as managing project deadlines.Strong time management skills is critical.4.Prepare meeting documents including agendas and staff reports.Assemble and distribute agenda packets.Additional duties include preparing correspondence with the public as well as developers (e.g.land surveyors, engineers, and consultants) regarding application process and meeting procedures 5.Provide Clerical support to the Planning Commission with duties to include but not limited to attending evening meetings, setting up meeting room, managing audio/video recordings of meetings, managing virtual meeting room (e.g.ZOOM and/or GoTo Meeting), take meeting notes, and draft meeting minutes.6.Prepare Legal Advertisements for each project file in accordance with State Law, Subdivision Regulations, Zoning Ordinance, and/or policy standards; prepare and post Notice of Public Hearings to County's website, distribute through the County's email alerts system, and send to additional Governmental Agencies as needed.7.Accept and process new applications into a digital content management software program (including fee collection).Manage application submissions and plan review workflow for residential and non-residential development.8.Manage digital workflow including distribution of project data and tasks to pertinent review staff, collection of review comments, and generation of summary review reports for distribution to applicants within prescribed time frames.9.Provide primary telephone coverage and public inquiries, referring calls to professional staff as necessary.10.Complete professional development training to improve skills.11.Willingness to cr