Job Description
Job Summary The part-time Office Assistant role within LCCC’s Plant Operations is a non-benefited position that offers essential clerical, administrative, and campus-wide support. This role ensures efficient office operations by managing tasks including customer service, office support functions, data entry, work order management, maintaining organized documentation for purchase orders and requisitions, aid with building key distribution, in addition to motor-pool vehicle scheduling and travel requests. The position's working hours are typically 1:30 – 5:00 p.m. during winter months and 12:30 – 4:00 p.m. during summer months, Monday through Friday, subject to change based on office needs. Compensation: $15.03/hour. Priority Screening Date: Position is open until filled. Starting Date: As soon as practical after the interviewing process Principal Responsibilities and Results, KSA's ESSENTIAL FUNCTIONS: – this position is non-exempt and is eligible for compensatory or overtime pay provisions of the FLSA. This listing of essential duties is not all-inclusive, but representative, other duties may be assigned). Provide excellent customer service by answering phones, responding to emails, and assisting visitors in a professional and courteous manner Aid with scheduling appointments and coordinating meetings as needed. Capable of validating account accessibility prior to use Ability to multitask, prioritize, and manage time effectively in a dynamic environment Operate office equipment such as printers, copiers, scanners, laminating devices, and a two-way radio Willingness to learn new tasks and adapt to changing priorities Assist with administrative tasks including data entry, cataloging, and maintaining records Support maintenance operations by generating, distributing, and filing work orders Maintain regular updates and upkeep of spreadsheets and databases related to the Plant's operational activities Facilitate and perform various aspects of the vehicle scheduling process Proficiency in using specific computer applications (e.g., Microsoft Office suite, Adobe Creative Cloud, etc.) Assist with purchasing-related tasks including organizing requisitions, purchase orders, and inventory management Support the building key distribution and retrieval process, ensuring keys are logged and filed appropriately Possess strong organizational skills, meticulous attention to detail, and excellent verbal and written communication abilities PHYSICAL/MENTAL DEMANDS: There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor An employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties. Education and Experience Requirements Minimum Qualifications: High school diploma, GED, or equivalent One year of experience in a professional work setting demonstrating proficient use of Microsoft Office products or similar programs (i.e., Adobe Acrobat, Google Workspace, etc.). Preferred Qualifications: Associate degree from a regionally accredited institution in Business Administration, Office Management, Education, or a related field of study Two years of experience as an Administrative Assistant. Notes If you are selected for the position,