Job Description
JOB Under the general direction of the Staff Member supervising the Professional Standards Division, with support and guidance from the City of Titusville’s Human Resources Department. This is a varied and highly responsible yet technical position at the Police Department with personnel and administrative duties for Police Department employees. This position assists with recruitment, employee selection and hiring processes, job classification, pay structure, and benefits administration for department personnel. Additionally, this role supports pension and labor relations matters. This role is based in the Titusville Police Department’s Professional Standards Division and will require frequent collaboration with the city’s Human Resources Department. Position involves a mix of administrative and strategic work, support both current and prospective employees. EXAMPLE OF DUTIES Responsible for day-to-day activities and procedures of the employment processes for all positions within the police department. This can include reviewing and processing applications, fingerprinting applicants, notarizing documents, and scheduling appointments related to the hiring process to include but not limited to polygraph examination, psychological interviews, drug screening/physical, interview dates and working with background investigatorsCoordinates with regional law enforcement academies in all areas of registration and billing.Coordinates with Risk Manager regarding workers’ compensation claims, light duty paperwork and assignment, drug testing, as well as FMLA tracking and paperwork. Prepares memos, letters, forms, statements, reports and correspondence on laws and a variety of subjects from simple to complex or technical confidential mattersActively seeks and schedules the department for participation in regional law enforcement recruitment events, local job fairs and special events. Coordinates department recruitment team membership, training and event scheduling. Attends recruiting events with recruitment team. Prepares and processes required new hire paperwork, to include contractual agreements with both sworn and civilian personnel. Enters and maintains sworn officer information into the Florida Department of Law Enforcement ATMS system and establishes a personnel file under CJSTCPrepares and processes all department members’ personnel files in our own internal records management system in compliance with all CJIS (Criminal Justice Information Systems) and applicable legal requirements. Keeps employee records/file up to date by processing employee status changes in a timely manner and ensures the City’s Human Resources Employee Personnel File is up to dateAssists with coordinating job postings in applicant tracking system and well as reviewing applications for minimum qualifications and processes applications for veteran’s preference requests. Assists with payroll processing functions to include reporting and distribution of reportsDevelop, modify, maintain and update electronic HR information for employee dissemination through global email notification and intranet announcements.Prepare Special Projects and periodic reports for Command Staff Provide individual and group presentations on HR related topics in coordination with the City’s Human Resources Department.Assists with employee benefits to include but not limited to employee participation, education regarding premiums and range of coverage, research plan design, and assists PD Employees with coverage changes/modifications. Assists with salary reviews and incentives to assess market competitiveness with other agenciesAssists with matters related to working conditions, disciplinary actions, employee grievances, and union contracts in conjunction with the Professional Standards Division and Human Resources Manager and/or DirectorSupports all areas of the Professional Standards Division as required. Perform any other related duties as required or assigned. Coordinates and inputs training and travel expenses, academy tuition, books, essential paperwork, etc., and other related expenses in BS&A software or other similar programs.Creates expense reports and travel authorizations, working closely with the city auditor to ensure accurate reporting.Knowledge, Skills, and Abilities: Knowledge of Human Resources Practices and ProceduresKnowledgeable of COBRA, FMLA, ACA, ADA, HIPPA practices and proceduresKnowledge of retirement benefits to include City’s local ordinance retirement plans, 457(b) and 401(a) plans, Chapters 175 and 185 Municipal Police Pension Plans.Knowledge of Police Unions and other relevant labor unions and experience using CBAS (Collective Bargaining agreements) will be given preference.Ability to perform routine mathematical computation accurately and efficiently. Knowledge of Police Department Personnel, employment, benefits, employment and labor laws, Fair Labor Standards Act (FLSA) and pay administ