Job Description
JOB The City of Covina is accepting applications for Police Records Clerk. The current vacancy is for one part time Police Records Clerk.This recruitment will also be used to establish an Eligibility List, which will be used to fill both Full Time and Part Time positions as they become available.DEFINITION: Under general supervision, performs a wide variety of law enforcement office support duties related to recording, maintaining, retrieving, and distributing law enforcement data and information; processes a high volume of police-related documents to contribute to the effective operation of the Department; enters reports and data into a variety of automated law enforcement records systems; ensures that records and information are accurate, clear and comprehensive for law enforcement personnel and the general public; performs other related duties as required. DISTINGUISHING CHARACTERISTICS: The Police Records Clerk is the entry-level position that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision incumbents learn and perform a variety of technical law enforce support duties related to record keeping and public contact. This classification is distinguished from the next higher classification of Police Records Supervisor in that the latter performs duties involving a higher level of complexity and difficulty, and is responsible for supervising and training assigned personnel. SUPERVISION RECEIVED/EXERCISED: Receives general supervision from the Police Records Supervisor, or their designee. Incumbents of this class do not routinely exercise supervision, but may assist in the training of less experienced personnel. EXAMPLE OF DUTIES (include but are not limited to the following)Performs a wide variety of office support and computer entry/retrieval using various automated information systems; types correspondence; tabulates statistical data; acts as the first line of contact in the Police Department lobby; operates a variety of office equipment, including the computerized parking system, optical imaging, and microfilm retrieval systems; maintains confidential files of crime and traffic accident reports, registrants, and applicant files.Enters and maintains accurate data and information into the California Law Enforcement Telecommunications System (CLETS), including stolen vehicles, missing and unidentified persons and domestic violence restraining orders; enters and retrieves information from a variety of state and local automated systems, including the Records Management System (RMS); validates selected records from the Department of Justice files, including vehicles, firearms and missing persons.Demonstrates a full understanding of applicable policies, procedures, and work methods associated with assigned duties, including Uniform Crime Reporting (UCR) requirements as mandated by Department of Justice.Photocopies and distributes crime, incident, arrest, and accident reports to the general public and various agencies such as the Department of Justice (DOJ), California Highway Patrol, District Attorney, Department of Motor Vehicles (DMV), and insurance companies; prepares misdemeanor/felony court packets for the District Attorney's Office including crime report, amendment information and supporting documents such as criminal history, DMV driving history and drug analysis results; prepares moving violation transmittals for court; applies federal, state and local laws when releasing information.Assists department personnel and the public at the front counter and by telephone; issues visitor's permits; assists the public with parking permit application and purchase; provides assistance to outside agencies requiring information.Collects fees for services provided by the Department; may assist in the transportation of female prisoners and the care of juveniles.Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports and retrieving and entering data using a computer keyboard. Additionally, the position requires near and far vision in reading work related documents and using the computer, and acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. SUPPLEMENTAL INFORMATION IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONSAPPLY IM