Job Description
JOB This position entails a variety of office support work as a member of professional staff, performing confidential, administrative, and secretarial duties for the Training Unit. Work involves the use of a personal computer, a variety of software applications, and other office equipment. EXAMPLE OF DUTIES This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Drafts and composes a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, council members and/or the public.Sets up and maintains a variety of manual and/or electronic files in order to track and facilitate storage and retrieval of information.Processes all training requests and travel authorization documents.Maintains training documentation for all sworn personnel, ensuring the Department meets all mandatory retraining requirements established by the FDLE Division of Criminal Justice by June 30 of each year. Maintains training data which includes attendance at all types of training programs.Obtains and delivers travel documents for personnel receiving training outside of South Florida.Disseminates available training courses, internal and external, to concerned personnel.Liaise with the City’s Strategic Communication & Training Specialist regarding in-service training initiatives.Collects, verifies and maintains documentation of applicant’s compliance with State standards, officer employment training, education, etc.Maintains and updates all personnel files for sworn and civilian personnel.Organizes personnel files for public review, as directed.Administers the distribution of the Salary Incentive Program ensuring that eligible personnel receive their benefit. Prepares annual salary incentive report due each year.Prepares Personnel Action Forms, as required.Knowledge of laws, policies and procedures regarding State certification for police personnel. Knowledge of local educational resources and sources of available information useful in planning training programs.Assists in writing, editing, and updating reports and training materials.Answers incoming calls in a courteous, professional manner; schedule appointments and routes telephone calls to the appropriate personnel.Tracks expenditures on accounts, reconciles accounts and receipts; balances and processes purchase requisitions and invoice audits.Completes profile of Police Department employees, in UKG TeleStaff, upon hire.Handle payroll-related activities; track and input payroll and leave records; maintain confidential information.Processes employee performance evaluations and discipline.Assist with overall planning, recordkeeping, filing, organizing, scheduling, assigning, or other activities assigned.Conforms with and abides by all regulations, policies, work procedures and instructions.Performs related work as required. SUPPLEMENTAL INFORMATION The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands and fingers to handle, or operate objects, tools, or controls; and reach with hands and arms.The noise level in the work environment is moderately quiet. Work is performed in an office setting within a controlled environment.