Job Description
University Staff Description University of Colorado Anschutz Medical Campus Department: School of Medicine, ACCORDS Job Title: Post-Award Grant Coordinator Position #: 00847969– Requisition #: 39900 Job Summary: The Adult and Child Center for Health Outcomes Research and Delivery Sciences (ACCORDS) is a program of research of the University of Colorado Denver, School of Medicine. The Program conducts comparative effectiveness, health outcomes, health services, and primary care research. The Post-Award Grant Coordinator (open rank) supports ACCORDS research functions which include research grants, investigator initiated studies and program grants. This individual will act as a resource for the center and will be expected to work independently, as well as collaboratively with ACCORDS Principal Investigators in the grant/contract process including development, submission, receipt, and reporting. The Post-Award Grant Coordinator provides exceptional customer service to our PIs and program managers and are an integral part in further the mission of the Center. Key Responsibilities: Post-Award Administration (90%): Provide excellent and responsive customer service to PIs and program managers. Manage a portfolio of awarded grants/projects and subcontracts ensure proper compliance for all expenses, reporting and PI support needs. Work with the Office of Grants and Contracts to ensure the project is correctly established in financial system and invoicing is scheduled when appropriate, including processing any re-budgeting of project as necessary. Upon award of a grant, execute all new project account (speedtype) activity, including notifying various payroll liaisons, etc. Process expenditure transactions and monitor for allowability (Uniform Guidance compliance), including p-card, travel, invoices, purchase orders, payroll expense transfers and allocations. Assist with SOWs and Vendor setup. Process vendor agreements, MOUs, non-employee agreements, and DUAs, as necessary for projects Prepare and submit journal entries, as needed Prepare budget variance reports for all grants and review monthly with the Grants Team Manager and grant PI/Project Manager, or more frequently as needed. and maintain documentation of these reviews. Review accounts in deficit and seek resolution in conjunction with the Office of Grants and Contracts, PI/Project Manager, and DFA. Work with Children’s Hospital Colorado and UC Health to manage and submit new requests for Master Service Agreements for project work. Process any subcontracts associated with portfolio of awarded projects in conjunction with OGC subcontracts team and enter associated Standing Purchase Order. Work with the Grants and Contracts Manager and PIs, or their designees, to facilitate the process of requesting, executing, tracking, verifying services and reconciling subcontracts Meet regularly with OGC post-award specialist assigned to ACCORDS to address issues requiring OGC investigation and correction. Meet regularly with PIs and program managers to facilitate communication regarding the status of all grants and contracts speedtypes. Execute all post-award accounting duties necessary for the management of the grants and contracts including projections, journal entries, payroll expense transfers. Provide expense documentation to OGC invoicing team as needed. Manage close-out of completed projects. Help monitor Post Award combined email boxes, as assigned. Help PIs manage internally funded projects and awards. Other Duties (10%) Maintain accurate and comprehensive ACCORDS grants database for all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description. Maintain knowledge of current and new CU and funding agency policies. Respond to requests for information, bio sketches, Other Support documents and proposed subcontracts for research faculty and PRAs. Provide direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting. This may involve presentations to ACCORDS PIs, ACCORDS Leadership and assistance with training other grant team members. Attend local and national conferences and trainings regarding sponsored research programs, as appropriate and approved. Participate on committees pertaining to process improvement, strategic planning and organizational develop