Job Description
Position: Post-Closing & Recording Specialist (In Office-Providence, Rhode Island Area) Job Title: Post-Closing & Recording Specialist About the Role We are seeking a detail-oriented Post-Closing & Recording Specialist to serve as the final safeguard of our real estate transactions across multiple jurisdictions. You will be the "finish line" for our title process, responsible for the critical transition from the closing table to the public record. This role requires a mix of technical precision and proactive communication to ensure every document is perfectly executed, every dollar is correctly disbursed, and every title policy is accurately issued. What You'll Do Multi-State Recording Operations: Prepare and submit documents for recording across various states and counties, strictly adhering to diverse local guidelines for margins, print size, and ink requirements. E-Recording Mastery: Expertly utilize digital platforms to streamline the submission process and minimize manual rejections. Document Auditing & Compliance: Review executed closing packages for strict adherence to lender instructions and quality standards before final delivery. Digital Delivery: Manage the secure upload and return of closing documents to lenders via various proprietary portals. Tax & Fee Management: Complete all necessary state-specific transfer tax forms and verify exact recording fees to prevent delays in ownership transfer. Funding: Satisfy lender funding conditions, obtain final authorizations, and execute the timely disbursement of funds to all parties. Problem Resolution: Actively coordinate the resolution of any post-closing discrepancies or document "kickbacks" from the county or parish. Post-Policy Tracking: Record and track mortgage discharges, subordinations, and other post-closing instruments to ensure a clear chain of title. Policy Issuance: Prepare and distribute final title insurance policies to owners and lenders. What We're Looking For Multi-State Experience: Proven experience navigating the diverse recording customs and tax requirements of multiple states. Title Process Knowledge: A solid working knowledge of the real estate title lifecycle and settlement procedures. Tech-Forward Mindset: Highly proficient in using technology (e.g., Qualia and ResWare) to automate workflows and track recording statuses. Detail Obsession: The ability to spot a missing initial or an incorrect margin immediately to ensure "first-time" recording success. Team Motivation: A self-starter who thrives in a fast-paced environment and enjoys being part of a high-performing production team. Experience: Experience: 1–3 years of experience in title, escrow, post-closing, or real estate transaction processing. Why You're a Fit You understand that a closing isn't "done" until the deed is recorded and the funds are out. You take pride in clean files and have the persistence to track down missing documents or resolve funding issues before they become problems. We Offer a Competitive Benefits Package, Including Paid Time Off (PTO) Medical, Dental, and Vision Insurance Health Savings Account (HSA) 401(k) Plan Paid Holidays Job Posted by ApplicantPro