Job Description
JOB This position performs complex work in support of contract administration activities for Metro's acquisition of goods and services.Recruitment Timelines: Interviews are projected to be scheduled for the week of 6/8/2026. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates. EXAMPLE OF DUTIES Leads the planning, development, and execution, including reviews and comments, on Request for Proposals (RFPs) and Invitation for Bids (IFBs), as necessaryMeets with internal and external clients to anticipate requirementsEstablishes evaluation criteriaPrepares packages for advertising, printing, and distributionConducts pre-bid and pre-proposal meetings to answer questions and set schedulesReceives bids and proposals, acts as chairperson on bid/proposal evaluation team, and makes awards recommendations and formalizes awardsPrepares various contract award letters and noticesResponds to bid and proposal award protestsParticipates in initial contractor and consultant conferencesConducts negotiations as necessaryCompletes final draft of contractsResponsible for contract management activities after awardLiaises with Metro's vendors and internal clientsMaintains all records associated with an acquisitionSupports Metro's diverse and economically disadvantaged programs, as well as other initiatives as assignedReviews and approves invoices and paymentsNegotiates and approves change orders, task orders, contract work orders, and contract modificationsCoordinates escrow agreementsAttends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administrationMonitors contract complianceAssists in developing claim strategies designed to minimize damage assessment and effect on schedulesArranges and participates in final inspection and prepares closeout documentsPrepares monthly status reports, summaries, and other correspondenceBriefs management on assigned projects and give oral presentations as applicableProvides guidance and assistance to lower-level employeesCommunicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employeesMay be required to perform other related job duties SUPPLEMENTAL INFORMATION Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)Theories, principles, and practices of public procurement, supply chain management, contract administration and/or practice of public agenciesApplicable local, state, and federal laws, rules, regulations and policies pertaining to public procurementFinancial and mathematical analysis, and statistical researchTheories, principles and practices of project managementPrinciples of supervisionApplicable business software applicationsSkill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)Performing complex contract administration and management workPlanning, organizing, and coordinating the work of an integrated project team to perform contract administration functionsInterviewing and evaluating contract proposal respondentsAcquiring and analyzing information and resources, identifying problems, and making decisions in support of Metro's goalsExercising sound judgment and creativity in making decisionsDetermining strategies to achieve goalsInfluencing, mediating, and negotiatingCommunicating effectively both orally and in writingInteracting professionally with various levels of Metro employees and outside representativesAbility to(defined as a present competence to perform an observable behavior or produce an observable result)Serve as liaison across the organization to enhance, improve, and develop policies and proceduresThink and act independentlyMeet tight time constraintsHandle highly confidential materialRepresent Metro before the publicPrepare comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBsPerform cost analysisUnderstand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgetsOverseeing, training, and motivating assigned staffTravel to offsite locationsRead, write, speak, and understand EnglishSpecial ConditionsThis job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirementsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this jobMetro provides reasonable accommodation to enable individuals with disabilities to perform the essential functionsThis classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's