Job Description
General Description Of Duties Position subject to close at any time** NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED. The purpose of this position is to perform highly specialized work in the acquisition of a variety of complex commodities, services, supplies, and equipment for the County. Employees in this classification function at a senior professional level to perform detailed work in the preparation, research, writing, evaluation, and administration of bids and contracts, and provide guidance and leadership to less-experienced Procurement Analysts within an assigned work group. Position ensures proper administration of the solicitations, specifications, scopes of work, and resulting agreements, contracts, and/or purchase orders issued by the County in support of Departmental activity. Essential Job Functions The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Performs complex and specialized purchasing work according to generally accepted public procurement principles. Provides initial and ongoing support to the Department level staff assigned to procurement functions within Osceola County Departments. Prepares and reviews justifications, specifications, and scopes of work for a variety of complex acquisition projects; performs complex purchasing work according to regulatory requirements applicable to the work, County Administrative Code, established policies and procedures, and departmental guidelines. Monitors, reviews, and processes departmental requisitions, specifications, and procurement activities related to County Manager Agreements and Board of County Commissioners agenda items for accuracy and conformance with established policies and procedures; communicates with various department users to determine needs for professional services, commodities, materials, supplies, and equipment. Prepares specifications, legal advertisements, invitations, and addendums to bid, Requests for Proposals, solicitation schedules, contracts, contract amendments, and options of renewals; advertises formal bids and solicits quotations; assists with facilitating bid openings and tabulations; conducts pre-solicitation conferences; conducts solicitation evaluation process and price analysis; reviews post-award documents. Prepares formal solicitations and works with departments to develop scope of services and/or specifications, conditions, and requirements; works with department users to evaluate complex bids to ensure compliance and consistency with purchasing policies and regulations while fulfilling department needs; prepares and issues purchase orders; assists departments with vendor disputes. Tracks purchase requisitions and purchase orders on computer; investigates any outstanding purchase orders, invoices, or inquiries; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to delivery of goods, procurement process, and/or receiving for the payment of goods. Conducts meetings, interviews vendors, evaluates new products, and solicits user feedback for needed goods and services; coordinates and conducts meetings and training sessions County Divisions/Offices. Communicates with vendors regarding product pricing, specifications, and availability; participates in bid reviews with vendors; discusses results with department users. Coaches and mentors employees within the Procurement Analyst I, II, or III classification on a routine, daily basis to provide guidance and advice on procurement-related activities, solicitations, and requisitions. Responsible for notifying the Director of performance issues of employees within the Procurement Analyst I, II, or III classification. Assists in the development, drafting, and review of new/revised procedures and programs related to purchasing and contract administration. Performs duties as assigned/necessary which are related, or logical in assignment to the position. Minimum Qualifications Education: Bachelor's Degree in Business Administration / Management, Public Administration, Financial Management, or a closely related field. Experience: Four (4) years of professional experience in Procurement, to include strong skills in monitoring and reviewing documents for compliance; three (3) of which must be public sector procurement experience. An equivalent comb