Job Description
JOB Minimum Salary Ranges start at $45,100 (Specialist I); $59,500 (Specialist II); $65,800 (Senior Specialist) - Depending on qualifications (DOQ)Under general supervision, performs routine to moderately difficult and highly responsible duties in the areas of contract administration and sourcing for the following: construction projects, equipment purchases, consulting services, and administrative services; monitors and ensures contractor compliance with terms, conditions, and cost performance provisions of contracts and performs other related duties as assigned. Procurement Specialist I is the entry-level class in this professional procurement series. Under close supervision, the incumbent learns to perform the more routine, less complex contract administration and sourcing duties while learning RTD policies and procedures and basic legal requirements. As experience is gained, duties become more diversified and are performed under more general supervision. An incumbent is expected to carry out responsibilities with initiative and creativity, exercising sound professional judgment and problem-solving skills.Procurement Specialist II is the journey-level class in this professional procurement series. Under general supervision, the incumbent is fully competent to perform a wide range of contract administration and sourcing in one or more assigned functional areas of contracts management responsibility. An incumbent in this class performs their responsibilities with a significant degree of independence and application of professional experience and judgment.Procurement Senior Specialist is the advanced journey-level class in this professional procurement series. Under minimal supervision, the incumbent independently performs the most difficult and highly responsible activities associated with the development and administration of contracts including activities associated with sourcing assignments. Assignments require a thorough understanding of public agency contracting, including but not limited to an understanding of RTD procurement policies and functions. An incumbent is expected to exercise initiative and judgment in carrying out highly detailed assignments successfully. Successful candidates may be hired at either the Procurement Specialist I, Procurement Specialist II or Senior Procurement Specialist level depending on experience/qualifications. EXAMPLE OF DUTIES The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Assists in developing and administering contracts for construction, professional services, and equipment and other specialized services; reviews and evaluates conformity in the development of specifications and scope of work; drafts and prepares Requests for Proposal (RFP's), Requests for Quotation (RFQ's), and other solicitation documents; negotiates contract terms and conditions including contract changes and addenda; provides reports to Director of Procurement and project managers; maintains contract oversight within budget and RTD policies. Maintains contract templates applicable to RTD’s contracting needs; ensures standard practices and protection of RTD's interests.Ensures conformance with contract provisions and budget authority; briefs Director of Procurement and project managers on contract management activities and recommends appropriate courses of action.Conducts pre-bid meetings and represents initiating departments at bid openings; chairs consultant selection committee meetings; serves as point of contact between department staff and contractors to provide information and resolve issues.Attends pre-award negotiations sessions with contract initiators and chairs kick-off meetings for new contracts; creates and maintains a record of negotiation discussion and agreements for later reference in administering contracts.Prepares special reports and analyses; performs special projects as requested.Receives and processes purchase requisitions; verifies accuracy and conformity to pertinent laws, regulations, codes and RTD policies and standards. Monitors vendor delivery dates, identifies past due dates, and contacts vendors to develop a course of action to expedite orders; interprets and explains applicable laws, regulations, codes, and policies; promptly responds to requests for emergency orders.Conducts periodic cycle and physical year-end counts; reconciles inventory and orders as necessary. Analyzes and determines reorder points and initiates purchases when reorder points are reached; validates purchasing transactions entered into the system.Ensures conformity with regular audits including preparing reports.Manages vendors including, but not limited to products and service performance and compliance.Researches, assesses, and identifies new or bett