Job Description
Job Responsibilities Are you passionate about making a real difference in people's lives? Join our team at the Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Procurement Specialist who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply. Under general supervision, this position provides procurement related support at OIDD-Coastal. This includes working with the contract agency vendors for contract hire screening, onboarding/offboarding, timesheets, etc., as well as creating, maintaining, and updating information related to facility assets and inventory, and the creation of requests for purchases to include researching and identifying potential vendors, ensuring delivery, and invoicing. Receives OIDD internal requisitions to ensure appropriate budget coding and approvals have been obtained. Works in SCEIS (SAP-based system for South Carolina state agencies) to create shopping cart requisitions and purchase order to procure goods and services for OIDD-Coastal divisions. Ensure all required documentation is attached and/or documented on the purchase orders. Review and receipt invoices by creating a goods receipt document utilizing the MIGO transaction in SCEIS. Maintain procurement files for every fiscal year. Provides assistance to OIDD-Coastal managers and staff with shopping carts and purchase as needed/requested. Maintain reports on Exempt Purchase Orders, Unauthorized Procurements, and various other reports as required on a regular basis (e.g. monthly, quarterly). Assist accounting with general ledger (GL) changes and completed good receipts for invoices as directed. Issue solicitation for small to mid-size contracts for OIDD-Coastal as directed. Works with contract agency vendors for contract hires, and ensures credentialing/screening, as well as onboarding/offboarding is completed in accordance with the contract, verifies contract staff timesheets are accurate and billed correctly, tracks conversion eligibility of contract staff, etc. Perform other duties as assigned. The position for this posting is located at Coastal Regional Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) of BHDD-OIDD located in Summerville, SC serving residents with intellectual and developmental disabilities. Minimum and Additional Requirements A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the work experience. Preferred Qualifications Knowledge of internal agency procurement policies. Knowledge of procurement principles and practices. Knowledge of the Consolidated Procurement Code. Knowledge of the quality and development of the materials being purchased. Knowledge of legislation, regulations and policies governing service contracts. Knowledge of prospective funding sources. Ability to train subordinate personnel and oversee their work. Experience utilizing SCEIS for procurement and/or finance related transactions. Additional Comments Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services’ Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General “List of Excluded Individuals/Entities” screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position. Immunization: If this position requires the applicant to work directly with consumers of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities, tuberculosis (TB) skin or blood testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized a