Job Description
JOB Under general supervision, these positions perform professional, full-performance level work procuring a variety of goods and services used in the operation of state agencies and institutions. These positions are responsible for interpretation and application of related policies and procedures and may be required to monitor inventory and/or fixed assets. Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder. Perform related work as required. This is a full-time position with state benefits. EXAMPLE OF DUTIES Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition. Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information. Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports. Records order and requisition number and delivery data. Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased. Advises agency officials on purchasing procedures, changes in commodity specifications. Conduct market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities. Assists in developing minimum standards and specifications for new commodities. May oversee annual physical inventory control. May assign and review work of subordinate personnel; may train others. May review, audit, and pay invoices. May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts. May review and sign purchase orders. SUPPLEMENTAL INFORMATION Pay Grade: 13 ($37,536 - $65,020)