Job Description
Job Summary The Production Manager (PM) role is vital in ensuring the success of remodeling projects from contract signing through construction. The scope of duties covers a wide range of tasks, including but not limited to, managing client contract signings, Buildertrend job setup, overseeing production timeline, client invoicing and project financial management. Duties/Responsibilities: · Progress Management – Manage progress of all aspects of design and production phases by monitoring leading indicators of successful outcomes. · Client Management – Manage client onboarding meetings, including contract signing, Buildertrend 101 overview, deposit payments and design selection appointment scheduling. · Timeline Management – Establish and monitor project schedule milestones from contract signing through construction. · Material Quotes – Assist designers with obtaining quotes, updating selection details in Buildertrend, and ensuring that approval deadlines are met in order to keep project timeline on track. · Material Procurement – Manage purchasing process for all project finish materials. · Permitting – Obtain necessary permits for projects. · Construction Documents – Assemble all necessary documents to develop complete job site book. Documentation includes, but is not limited to construction drawings, permit documents, material specifications, and material schedule. · Pre-Construction – Manage pre-construction meetings to ensure proper hand-off to project director and accurate material orders for projects. · Team Communication & Management - Communicates regularly with management, production team, design team, team leads, project directors, financial team, vendors and subs, to maintain project schedule and profitability. · Adherence to Company Procedures – Follows procedures in accordance with company standards and procedural guidelines. Contributes to process improvement. · Problem-Solving - Address challenges and unexpected issues that arise, finding solutions to stay on track. Adapts to process change. · Company Values – Understands and embodies the mission and values of KCBR. Required Skills/Abilities: · Bachelor’s Degree or 5+ years in the residential remodeling/building industry. · Working knowledge of scopes of work, contracts, plans, and specifications. · Proficient in microsoft office programs including Excel, Outlook, and PowerPoint. · Maintain excellent organizational abilities with schedules and tasks, while utilizing resources efficiently, and exhibit proficiency in multitasking. · Ability to remain flexible and efficient in a fast-paced environment and adapt to change. · Possess strong critical thinking skills to effectively address challenges and find solutions quickly, even when under pressure. · Experience with Buildertrend or Project Management Software preferred. Success Measurements: · Quote Management - Ensures materials are estimated accurately for the estimate phase. Ensure materials are quoted and recorded in Buildertrend correctly for the selection phase. · Order Management – Accurately order all materials for projects. Confirm tracking and documenting material orders for all jobs, ensuring nothing will delay the construction schedule. Ensures all pricing is accurate with approved selections, and clients are billed accurately. · Scheduling – Manage designer calendar, client appointments and project deadlines to keep project on timeline and meet all deadlines. · Design – Monitors design que to ensure consistent completion of monthly contract signings, design material selection deadlines and production material procurement deadlines. · Financial – Ensures consistency in client invoicing and vendor payments. · Budget – Effectively manages schedules, financial and human resources in order to achieve established project profit margin goals. · Buildertrend - Proficiently utilizes Buildertrend to manage all aspects of project schedules, financials and communication. Possesses comprehensive knowledge of KCBR phases and ensures adherence to company procedures and standards throughout the project. Must demonstrate the following behaviors: Time Management; Self Starter; Critical Thinking; Integrity and Trust; Planning and Priority Setting; and Process Management. Physical Requirements: · Occasional lifting and transporting of materials. · Ability to sit for extended peri