Job Description
Job Description Salary range: $60,000-$73,000 Position open until filled General Description and Classification Standards: The Program Manager of Performance and Budget is a pivotal role that will drive the successful execution and oversight of key cross-functional projects and programs focused on financial planning, resource allocation and measuring organizational performance. This team member will be instrumental in ensuring our financial and operational strategies are aligned and executed with excellence, maximizing our organizational impact. The ideal candidate will possess a deep understanding of performance metrics, program management best practices, and budgeting cycles, with a proven ability to translate complex data into actionable insights and strategic recommendations for executive leadership. Supervision Received: Reports to the Executive Director and/or Deputy Director. The direction received is general and focuses on end results and is typically collaborative in nature. Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Performs process analysis and re-engineering to recommend strategies to improve efficiency, lower costs, and improve the quality of service delivery. Facilitate the design and implementation of new/improved process models and organizational structures. Manages and leads process teams to achieve desired results. Assist in the development of new process capabilities. Conduct operational assessments, audits, and performance evaluations. Perform project management, analyses of analytics and other data-driven reviews, and measure changes to ensure milestones are met and deliverables are achieved. Lead the planning, execution, and closing of high-priority programs and projects within the Performance and Budget portfolio, such as short and long-range financial planning initiatives, monitoring the budget of city-wide high-profile projects, and enterprise-wide mapping and performance dashboard development. Define program scope, objectives, governance, resource needs, and success metrics in collaboration with stakeholders and executive sponsors. Develop and maintain comprehensive program documentation, including detailed project plans, risk registers, decision logs, and status reports. Ensure programs are delivered on time, within budget, and meet established quality standards and strategic objectives. Budget and Performance Integration: Design and implement mechanisms to link program expenditures directly to strategic organization outcomes and key performance indicators. Serve as a liaison between the financial planning and performance measurement functions, ensuring seamless integration and data consistency across both domains. Facilitate executive-level reviews of program budgets, performance forecasts, and variance analyses, providing clear and concise commentary on financial health and program efficacy. Technology & Digital Transformation: Identify and integrate smart city solutions, data-driven tools, and emerging technologies to improve program/project efficiency. Stakeholder Engagement & Communication: Manage communication and collaboration with a diverse set of stakeholders, including Finance, Operations, and Technology. Prepare compelling, data-driven presentation for the Executive Director to inform leadership of critical resource needs, project updates, and program management decisions. Proactively manage and escalate program risks and issues, developing contingency plans to minimize impact on schedule and budget. Foster a culture of accountability, transparency, and data-driven decision-making across all managed programs and projects. Performance Measurement & Impact Analysis: Establish metrics to assess the effectiveness of programs/projects and report findings to office leadership. Cross-Departmental Coordination: Work closely with government agencies to streamline processes, reduce redundancies, and improve service delivery. Team Contribution: Mentor and guide project managers and contributors within the broader team on best practices for program execution and data analysis. Contribute to the continuous improvement of the Performance and Budget team’s tools, templates, and methodologies. Other Duties: Perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencie