Job Description
Project Coordinator - Quantum We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The Project Coordinator will provide internal 'customer service' support to enable employees to focus on merchandising with fewer administrative distractions. The primary role of the Project Coordinator will be to support the Quantum team in all day-to-day travel needs and provide support in equipment rental to support various projects. The Project Coordinator will need to be accessible to employees and know how to support their travel related needs or route them to the correct person. The Project Coordinator will take the lead in planning and implementing travel plans for Quantum employees as well as administering POs for equipment. Position Requirements Travel: Demonstrates and ensures customer service as #1 priority through delivery of prompt, friendly, knowledgeable and professional assistance of all employees. Ensures all employee requests and travel tasks are efficiently and accurately handled until completion. Book all aspects of employee travel, including flights, accommodation and rental cards. Manage all steps of the booking process. Handle amendments, cancellations, and schedule changes. Maintain and update profiles of employees for travel needs. Properly research optimal travel alternatives. Confirm reservations and distribute tickets and confirmations via email to employees. Review travel associated invoices/statements for accuracy. Research and resolve incorrect charges. Administer/track POs for equipment rental. Responsible for coding travel expenses to correct job. Responsible for divisional finances to include invoicing, revenue tracking and weekly reporting. Project Coordinator: Must attend weekly accoun