Job Description
Senior Administrative Support III We are seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced, highly sensitive environment, ensuring efficient day-to-day operations while maintaining the highest standards of confidentiality and professionalism. The ideal candidate will have extensive experience supporting Department of Defense (DoD) senior management, with a strong understanding of defense protocols, including travel management, technical writing, and security procedures. Candidate Qualifications Washington, D.C. resident preferred. Minimum seven years of demonstrated experience supporting DoD senior management. Expertise in managing executive calendars, handling phone correspondence, and preparing briefings. Position Duties: Executive Administrative Support: Serve as the primary administrative point of contact for multiple senior executives and their directorates. Calendar Management: Maintain and coordinate daily schedules, ensuring all operations are timely and professional. Meeting Coordination: Arrange and oversee meetings, conferences, and video-teleconferencing, including minute-taking and attendee contact roster management. Correspondence & Document Management: Draft, review, edit, and manage formal letters, memoranda, reports, and briefing materials. Technical Writing & Proofreading: Conduct document formatting, proofreading, and compliance checks, ensuring DoD-style accuracy and error-free submissions. Expense Tracking: Monitor and track directorate expenses, ensuring timely processing and action completion. Information Management: Maintain and update key informational binders related to staff priorities and quarterly requirements.