Receptionist/Administrative Assistant

Job OverviewWe are seeking a professional and organized Receptionist/Administrative Assistant to join our team.This role is vital in ensuring smooth office operations, and supporting daily administrative functions.The ideal candidate will have strong organizational skills, excellent communication abilities, and proficiency with various office software.Responsibilities Answer phones, screen and direct calls accordingly Type and if necessary, email owner's bids Email at owner's request walk through invites and subcontractor award notices Daily accounts payable invoice entry Process certificates of insurance and indemnity agreements to subcontractors Take field employees time on (Tuesdays) Email weekly employee payroll check copies on (Wednesdays) Copy and file paid invoices in job files Check mail daily, stamp and put in owner's yellow folder, give checks to office manager for processing Check mailbox before leaving for the day, remove any mail not picked up, lock mailbox on Friday Run and update weekly Friday reports for project managers Other job duties as required Skills Strong organizational skills Ability to communicate with a wide range of individuals Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software Experience with data entry, filing, and proofreading Exceptional phone etiquette Office experience or clerical background required Computer literacy with the ability to adapt to new software tools quickly Must follow company policies, procedures and systems Must be dependable and trustworthy Personal assistant or calendar management experience is desirable for supporting office staff needs This role is integral to maintaining an efficient office environment while delivering outstanding support to staff.We value professionalism and attention to detail.Job Type:Full-time Pay:$20.00 - $23.00 per hour Expected hours:40 per week Benefits:Dental insurance Health insurance Paid time off Vision insurance People with a criminal record are encouraged to apply Work Location:In person.