Job Description
Department Police Location Police Department Position Type FT Employee Salary Weekly Pay Range:$735.65 - $985.90 Open Date 03/09/2026 Close Date 03/29/2026 Description Purpose The purpose of this classification, under direct supervision, is to perform responsible clerical work that involves moderately complex and diversified work methods according to prescribed standards and procedures.Employees in this class may be assigned to the accurate processing of a wide variety of records and documentation characterized as sensitive and confidential in nature or may be assigned to a primary function such as accidents or compiling crime statistics for reporting purposes.Performs related work as required.Education, Training, and Experience High school diploma or GED; supplemented by six (6) months previous administrative support experience.Must be proficient in the use of computers and Microsoft Office Suite (Word, Excel, Outlook, etc.) Experience with UCR-Uniform Crime Reports and NIBRS- National Incident-Based Reporting Systems is preferred but is not required.Candidates without prior experience should demonstrate the ability and willingness to learn federal crime reporting standards and data entry processes.SPECIAL REQUIREMENTS Requires FCIC/NCIC certification or ability to obtain within six (6) months of hire.ESSENTIAL FUNCTIONS The following duties are normal for this position.These are not to be construed as exclusive or all-inclusive.Other duties may be required and assigned.Performs a wide variety of keyboard tasks from copy, rough drafts, notes, and/or general instructions.Checks for completeness prior to processing records and/or documentation (i.e.correct number of pages, report numbers, affidavits, names, arrest numbers, fingerprints).Processes and maintains police reports; distributes report copies to proper divisions and other outside entities according to prescribed standards and procedures.Processes traffic, boat and/or parking citations daily, ensuring assignment of case numbers attaching necessary documentation and entering in the department computer system.Processes accident and incident reports entering into computer and ensuring all necessary photocopies are made for the various departments/entities requiring copies; distributes and/or files accordingly.Prepares and maintains various statistical records and reports (i.e.accidents, hit and run's injuries, hit and run's cleared, parking citations).Processes various correspondences from insurance companies, law enforcement agencies, attorneys, and the general public.Maintains record of stolen articles entered in teletype making copies of each report filing for reference and verifying through monthly research status of items reported.Operates office support equipment such as computers, copiers, teletype, machines, facsimile machines, and specialized equipment such as that used in laminating items.Receives and screens calls and visitors; provides general information concerning regulations; directs to appropriate entities.Files all records and documentation according to prescribed departmental standards and procedures.MARGINAL FUNCTIONS Performs other related duties as required.PERFORMANCE APTITUDES Data Utilization:Requires the ability to calculate, compute, summate and/or tabulate data and/or information.Includes the ability to perform subsequent actions in relation to these computational operations.Human Interaction:Requires the ability to exchange information for the purpose of obtaining information or clarifying details.Performs such within well-established policies, procedures and standards.Equipment, Machinery, Tools and Materials Utilization:Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools and/or materials used in performing essential functions.Verbal Aptitude:Requires the ability to utilize a wide variety of descriptive data and information such as department records, reports, citations, and correspondence.Mathematical Aptitude:Requires the ability to perform addition, subtraction, multiplication, and division.Functional Reasoning:Requires ability to carry out instructions furnished in written, oral, or diagrammatic form.Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.Situational Reasoning:Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving evaluation of information against measurable or verifiable criteria.ADA COMPLIANCE Physical Ability:Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).Tasks may involve extended periods of time at a keyboard or workstation.Sensory Requirements:Some tasks require visual perception and discrimination.Some tasks require oral communications ability.Environmental Factors:Tasks are regu